Overview
Administrative & Operations Associate Jobs in United States at Sundayy
Title: Administrative & Operations Associate
Company: Sundayy
Location: United States
About The Company
Climate Change AI (CCAI) is a pioneering organization dedicated to leveraging artificial intelligence to address the pressing challenges of climate change. Established in 2019, CCAI aims to empower a global community of researchers, practitioners, and policymakers by facilitating knowledge exchange, fostering collaboration, and accelerating responsible climate action through innovative AI solutions. The organization conducts a variety of initiatives including networking events, summer schools, educational programs, policy reports, and large-scale grants to bridge the gap between AI research and real-world climate solutions. CCAI values diversity, equity, and inclusion as fundamental principles that drive meaningful progress in combating climate change. With a focus on interdisciplinary and international collaboration, CCAI strives to catalyze impactful work at the intersection of climate science and machine learning to create a sustainable future.
About The Role
We are seeking a highly organized and proactive Administrative and Operations Associate to join our remote-first team. This full-time position involves supporting the day-to-day administrative, operational, financial, and communications functions of CCAI. The successful candidate will work closely with the Executive Director and other senior staff to establish and optimize organizational processes, manage infrastructure, and facilitate smooth execution of projects and initiatives. The role requires a self-starter attitude, excellent communication skills, and the ability to work efficiently in a fully remote environment. The Associate will be responsible for maintaining organizational systems, supporting event logistics, managing digital files, processing financial transactions, and assisting with external communications. This role offers an exciting opportunity to contribute to a mission-driven organization committed to addressing climate change through AI innovation while working within a diverse, global team.
Qualifications
- Minimum of 2 years of relevant work experience in administration, operations, or related fields
- Proficiency with Google Workspace (Google Drive, Docs, Sheets) and Microsoft Excel
- Experience with digital communication tools such as Slack and Zoom
- Strong verbal and written communication skills in English
- Excellent organizational and time-management skills with the ability to prioritize multiple tasks
- Attention to detail and accuracy in work
- Experience designing and maintaining operational tools and systems
- Comfort working independently in a remote environment
- Ability to learn new digital tools and software quickly
- Legal authorization to work in the United States without sponsorship
Responsibilities
- Design, implement, and maintain the organization’s CRM database, expense tracking, and reporting systems to support community-building and educational initiatives
- Support website maintenance by identifying and implementing necessary updates
- Catalog and collect organizational metrics and statistics for reporting and analysis
- Organize digital files and internal infrastructure to ensure efficient access and collaboration
- Process invoices, reimbursement requests, and execute payments accurately and timely
- Reconcile monthly accounts within the local accounting system
- Identify and implement organizational process improvements to enhance efficiency
- Set up and maintain legal, financial, and logistical infrastructure to support organizational activities
- Assist with external communications including email correspondence and outreach
- Coordinate volunteer and staff hiring, onboarding, and logistical arrangements
- Manage calendars, schedule meetings, and coordinate travel bookings for team members and event participants
- Support the organization of CCAI events, including online registration setup and logistics
- Provide additional administrative support to staff and volunteer teams as needed
Benefits
- Remote-first work environment providing flexibility and work-life balance
- 401(k) plan with a 4% employer match to support long-term savings
- Individual Coverage Health Reimbursement Arrangement (ICHRA) for healthcare expenses
- Unlimited vacation and sick days to promote well-being and flexibility
- Organization-wide holiday period from December 24 to January 1
Equal Opportunity
Climate Change AI (CCAI) is an equal opportunity employer committed to fostering an inclusive and diverse workforce. We do not discriminate based on race, ethnicity, gender, sexual orientation, age, disability, religion, or any other protected characteristic. We believe that diversity, equity, and inclusion are essential to our mission and organizational success. All qualified applicants are encouraged to apply and will receive consideration without regard to any protected status. We are dedicated to creating a welcoming environment where all team members can thrive and contribute meaningfully to our shared goals.
