Overview
Administrative Operations Coordinator Jobs in Greater Boston at Monument Staffing
Title: Administrative Operations Coordinator
Company: Monument Staffing
Location: Greater Boston
Administrative Operations Coordinator | South Shore, MA | Front-Facing & Back Office Duties
Our client is a well-established and highly respected professional services firm on the South Shore seeking an Administrative Operations Coordinator to join their team. This individual will play a key role in creating a polished and professional office environment while supporting the day-to-day operations of a busy and collaborative workplace.
The ideal candidate is organized, proactive, and service-oriented, with the ability to balance front-facing responsibilities, administrative support, and office operations. This is an excellent opportunity for someone who enjoys being the go-to person within an office and takes pride in creating a positive experience for both employees and visitors.
Key Responsibilities
- Welcome visitors, clients, and vendors while serving as the primary point of contact for the office
- Manage incoming calls, general inquiries, shared email communications, and visitor logistics
- Coordinate conference room scheduling, meeting setup, catering arrangements, and related hospitality needs
- Oversee office operations including supply management, inventory tracking, mail distribution, shipping, and vendor coordination
- Maintain a professional, organized, and client-ready office environment, including common areas and meeting spaces
- Partner with building management and external service providers to address office-related needs and maintenance requests
- Provide administrative support across multiple departments, including document preparation, filing, scanning, and records management
- Assist with employee onboarding and offboarding logistics, interview scheduling, and other HR-related administrative functions
- Support internal events, employee engagement initiatives, team meetings, and special projects
- Track office expenses, maintain operational records, and assist with reporting and administrative projects as needed
- Handle confidential information with professionalism and discretion
Qualifications
- Prior experience in office administration, operations, reception, customer service, or a related role
- Strong organizational skills with exceptional attention to detail and follow-through
- Professional communication skills and a customer-service mindset
- Ability to manage multiple priorities and adapt in a fast-paced environment
- Proficiency with Microsoft Office, Outlook, and calendar management tools
- Self-motivated, dependable, and collaborative approach to work
- Ability to maintain confidentiality and exercise sound judgment
This search is being conducted by Monument Staffing on behalf of our client.
Compensation is a range based on experience.
