Overview
Administrative Operations Specialist Jobs in Chicago, IL at Revenova LLC
Administrative Operations Specialist
Job Summary
Revenova, a leader in logistics and transportation management software, is seeking an Administrative Operations Specialist to join our team. This role blends technical execution with strategic process improvement, vendor management, and IT oversight. You’ll be responsible for maintaining core IT systems, managing office operations, and making proactive recommendations that enhance efficiency and security. This position requires a self-starter with strong problem-solving skills and the ability to implement technology and operational strategies that support company objectives.
Location
This is an in-office role, Monday through Friday, at our Chicago office located in downtown Chicago’s West Loop. The office address is: 181 W. Madison Street, Chicago, IL 60602
Operational & Administrative Management
Develop and oversee office operations to improve efficiency and reduce costs.
Manage vendor relationships, including contracts, service agreements, and performance evaluations for office supplies, IT services, and facility needs.
Lead procurement and purchasing decisions for office technology and operational needs, ensuring budget compliance.
Direct and streamline onboarding/offboarding processes, including hardware setup, software access, and security protocols.
Analyze and improve administrative workflows, identifying automation opportunities.
Provide administrative support, including report preparation, scheduling assistance, and travel coordination for employees as needed.
Collaborate with leadership to align operational strategies with company goals.
IT Infrastructure & Systems Oversight
Manage and enforce IT security policies to ensure compliance with company and industry standards.
Oversee user account management, device provisioning, and network access controls to maintain operational integrity.
Lead IT vendor negotiations and contract management, ensuring cost-effective solutions.
Develop and maintain IT asset management systems, ensuring accurate tracking and lifecycle planning.
Analyze IT performance metrics, identifying areas for system optimization and strategic upgrades.
Research and recommend technology improvements, including automation, cloud services ,and software upgrades.
Establish disaster recovery and data backup procedures to ensure business continuity.
Provide technical support, troubleshooting escalated software, hardware, and network issues.
Maintain technical documentation, including SOPs, IT policies, and security protocols.
Qualifications:
Bachelor’s degree in computer science, information technology, business administration, or related field.
Minimum of 3-5 years’ experience in IT administration, office administration, or systems coordination.
Knowledge and extensive experience with IT systems, networks, internet security, data privacy principles and related technologies.
Proficiency in Microsoft 365, Google Workspace, Salesforce
Strong troubleshooting and organizational skills
Excellent communication and interpersonal skills.
Ability to exercise independent judgment and decision-making in a professional environment.
Benefits:
Revenova offers a comprehensive benefits package including:
Health insurance with two PPO plan options.
Dental and Vision coverage
Voluntary short-term disability, Life, and AD&D insurance. Benefits (continued)
401(k) plan with a 3% Safe Harbor contribution (subject to IRS HCE guidelines).
Generous PTO, including vacation, sick leave, and company holidays.
Eligibility for corporate bonus or sales commission plans based on role.
Title: Administrative Operations Specialist
Company: Revenova LLC
Location: Chicago, IL
Category:
