Overview
Administrative & Personal Assistant Jobs in Los Angeles Metropolitan Area at Listings Project
Title: Administrative & Personal Assistant
Company: Listings Project
Location: Los Angeles Metropolitan Area
Foment Productions
Posted 7 days ago
Save this Listing
Posted 7 days ago
Save this Listing
Organization: Foment Productions
Consultation Type: Full-time
Location: Los Angeles, CA
Compensation: $30-35/hr initially (commensurate with experience) with potential for growth Time Commitment: Full-time (August 22 – October 6, 2026)
Hybrid Role: In-person with some WFH
Opportunity: Foment Productions, an independent entertainment company is seeking an Admin/Personal Assistant for the CEO/President. This role will provide day-to-day business and personal (approximately 60/40) support.
Job Summary
The Administrative & Personal Assistant will provide trustworthy, proactive support to the founder, assisting her in a range of admin and personal responsibilities with care, discretion, and thoughtfulness. This is a dynamic role that blends admin and personal logistical coordination; communication and correspondence with team members and business contacts; organizing and maintaining documents (including creative work, promotional materials, grant/funding/financial documents); scheduling and maintaining calendar; operations troubleshooting; travel booking and occasional travel. Generally the work is within a home-office hybrid environment. The right candidate is an experienced fast learner—anticipatory, grounded, organized, and capable of both independent proactive initiative and strong team collaboration.
This position requires a calm, helpful presence—someone who is communicative, kind but firm, detail-oriented, and confident in juggling multiple priorities in a creative environment.
Key Responsibilities
Administrative/Creative Support, Scheduling & Communication
- Participate as needed in daily communications: mostly directly with the founder, but also in group/team contexts as needed.
- Provide the founder with admin assistance, such as tracking her evolving to-do list and supporting the execution of tasks, note-taking, file organization, correspondence and content capture.
- Manage evolving schedules and keep track of various collaborators on different projects.
- Take and share clear notes to ensure communications between the founder’s work team and other consultants and service providers as needed.
- Assist with tracking and documentation of expenses and reimbursements.
- Book and assist with travel, including occasionally accompanying the founder and team on trips, potentially both nationally and internationally.
Personal/Household Support, Scheduling & Communications
- Assist with management of the founder’s household
- Manage and help set personal appointments (doctors visits, vet visits, etc).
- Coordinate/track personal appointments and ensure calendar alignment with professional obligations.
- Be on time and help the founder be well-prepared in advance for meetings, interviews, podcasts, appearances, appointments, and events as needed.
- Work in sync with other team members.
Qualifications
Required:
- 3-5 years of experience in an admin, personal assistant, or similar support role.
- Excellent organizational, time management, and multitasking skills.
- Strong communication and interpersonal abilities.
- Anticipatory mindset — able to identify needs before they arise.
- “No task too big, or too small” mentality.
- Comfortable with performance venues, assisting with small-scale in-house content generation, and assisting with sharing content as needed.
- Tech-savvy, able to troubleshoot basic office and home tech (WiFi, printer, apps).
- Comfortable liaising with vendors, contractors, and service providers.
- Reliable transportation, valid driver’s license, familiarity with NYC.
- Discreet, emotionally intelligent, and trustworthy.
- Confidence to ask questions if unclear matters arise.
- Maintains focus and discernment in the midst of conflicting priorities.
- Multi-skilled: admin focused with an interest in creative work. Can use tools like Canva, descript, video editing software, photo editing.
- Travel Assistance – ability to travel on the road and support on tour.
Preferred
- Experience in a home/office or creative environment.
- Hands-on working experience with creative entrepreneurs in a startup environment.
- Familiarity with culture/social justice politics.
- Comfortable in a pet friendly environment (cats).
About Us
Foment Productions, an independent entertainment company, is seeking an Admin/Personal Assistant for the CEO/President. This role will provide day-to-day business and personal (approximately 60/40) support.
How to Apply
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