Overview
Administrative & Purchasing Assistant Jobs in Countryside, IL at Baltic Food Distributing
Title: Administrative & Purchasing Assistant
Company: Baltic Food Distributing
Location: Countryside, IL
Pay: $45,000.00 – $55,000.00 per year
Job description:
Baltic Food Distributing is a food and beverage distributor based in Countryside, IL. We supply independent and chain grocery stores and retailers across Illinois and surrounding states. Our operation is fast-paced, hands-on, and focused on reliable service and efficient logistics.
We are seeking a highly organized and dependable Administrative & Purchasing Assistant to support both purchasing and daily operations. This role is split between coordinating orders with suppliers and managing delivery routing and office support tasks.
You will play a key role in ensuring product availability, accurate order processing, and efficient delivery execution. This position requires strong attention to detail, the ability to multitask, and comfort working in a fast-paced environment.
This is a full-time, in-office position.
Key Responsibilities
Purchasing & Supplier Coordination
- Coordinate and place purchase orders with suppliers based on internal needs and inventory levels
- Communicate with vendors regarding order status, availability, and delivery timelines
- Track incoming shipments and ensure timely delivery to the warehouse
- Arrange transportation and logistics for inbound purchase orders
- Work with internal teams to manage out-of-stock items and substitutions
- Maintain accurate records of purchase orders and vendor communications
Routing & Operations Support
- Convert sales orders into invoices and ensure proper delivery scheduling
- Review and organize daily delivery routes for drivers to maximize efficiency
- Adjust routes based on order volume, geography, and delivery constraints
- Collaborate with warehouse and sales teams to align daily priorities
- Identify and resolve routing or delivery issues proactively
Office & Customer Support
- Answer incoming calls and take customer orders over the phone
- Respond to customer inquiries regarding products, pricing, and deliveries
- Enter and maintain accurate data in internal systems
- Assist with report pulling and general administrative tasks as needed
Requirements
- Ability to work in a fast-paced, high-volume environment
- Strong organizational and multitasking skills
- High attention to detail and accuracy
- Excellent communication skills, both phone and email
- Strong computer skills and ability to quickly learn new systems
- Ability to prioritize tasks and problem-solve under pressure
- Professional, proactive, and team-oriented attitude
Preferred Experience (Not Required but Strongly Valued)
- Experience in purchasing
- Experience with order entry, invoicing, or routing
- Experience working with vendors or coordinating shipments
Job Type: Full-time
Location Requirement: Must be able to commute to Countryside, IL 60525 (in-office role)
Work Location: In person
