Overview
Administrative & Sales Coordinator Jobs in Bangkok, Bangkok City, Thailand at Acoem Asia
Title: Administrative & Sales Coordinator
Company: Acoem Asia
Location: Bangkok, Bangkok City, Thailand
At Acoem, we create environments of possibility — helping organisations find the right balance between progress and preservation — safeguarding businesses and assets, and maximising opportunities while conserving the planet’s resources. We deliver unrivalled, interoperable AI-powered sensors and ecosystems that empower our customers to make enlightened decisions based on accurate information.
Together with 150 distributors, our 800+ employees work across 26 offices, 5 manufacturing facilities, and 3 R&D centres in 11 countries to provide trusted, holistic data solutions for customers worldwide.
# What we offer :
We offer leading-edge products and are customer-focused and driven always to deliver a win-win for the organization and our customers.
# Your day-to-day missions and tasks :
- Sales Coordination & Support: Support Reliability division’s sales processes, including issuing quotations via the PEAK system, order confirmations, production follow-ups, and recording direct sales for multiple regions.
- Logistics & Customs: Coordinate equipment shipments, demo deliveries, and customs clearances to ensure timely product delivery.
- Accounting & Financial Support: Coordinate with the Office Manager and an external accounting firm to handle invoices, purchase orders, and withholding tax (WHT). Handle expense claims, distributor commission processing, and financial reporting, including Order Intake and project expense forecasting.
- Administrative & Executive Support: Provide high-level secretarial support to the Office Manager, including calendar management, travel arrangements, and handling confidential documents.
- CRM & Documentation: Maintain accurate records in Salesforce, update opportunity tracking, and oversee contract administration, including distributor agreements.
- Office Administration: Assist the Office Manager in maintaining company properties, organizing filing systems, and compiling special reports as assigned.
# Important : what are the essential elements to apply?
- 2 to 5 years’ experience as an administrative officer, sales coordinator, or in related fields.
- Bachelor’s Degree in business administration, business management, accounting, or related fields.
# What skills are needed?
- Proven experience in sales coordination and administrative support.
- Strong understanding of accounting basics (invoices, POs, WHT).
- Ability to handle sensitive information with discretion and professionalism.
- Energetic, self-reliant, resourceful & organized, and customer-focused.
- Excellent verbal, written, and telephone skills, supported by strong interpersonal skills and the ability to work in a team structure.
- Proficiency in MS Office and working knowledge of office equipment.
- Good organizational skills with the ability to multitask.
- Fluent in spoken and written Thai.
- Intermediate in spoken and written English – other languages are a plus.
