Overview
Administrative Specialist Jobs in Dubai, United Arab Emirates at Kerten Hospitality
Title: Administrative Specialist
Company: Kerten Hospitality
Location: Dubai, United Arab Emirates
ABOUT KERTEN HOSPITALITY
Kerten Hospitality (KH) is an end-to-end lifestyle hospitality operator creating bespoke destinations, experiences and communities while optimising operations and driving profitability for savvy investors with a strong commitment to sustainability.KH transforms destinations through impactful partnerships with Food & Beverage, Retail, Entertainment, Art and Wellness brands with a focus on building Ecosystems, and unique community-centric destinations, which connect International & local travellers. The Group’s current pipeline includes projects in numerous countries in the Middle East, Europe, and North Africa region.
ABOUT THE ROLE
Location: Dubai, UAE
The Administrative Specialist will play a pivotal role in managing and overseeing the day-to-day administrative operations of the company. The ideal candidate will have an in-depth understanding of office management procedures, departmental processes, and the ability to handle sensitive information with confidentiality. They will be adept at organising tasks, streamlining communication processes, and contributing positively to the team dynamics.
JOB DESCRIPTION
ASSET& EXPERIENCE:
Proactively handle phone calls, emails, and correspondence to streamline communication.
Maintain the cleanliness of meeting rooms, dealing with external visitors into the office, giving a KH experience.
Prepare high-quality reports, presentations, and documents.
Maintain strict confidentiality of sensitive information to safeguard company integrity.
Efficiently execute the general administrative duties, maintain records, and manage office supplies.
Manage incoming and outgoing mail and packages to improve communication flow.
Actively assist in HR-related tasks, including recruitment, onboarding, and record maintenance.
Acquire knowledge of and compliance with all emergency procedures.
Conduct other duties as assigned by management (basic financial support, HR admin, IT admin etc., when applicable).
Handle payments for office services (e.g., cleaners, cooling charges) and manage the office budget.
PEOPLE:
Act as a liaison for effective communication between KH team members.
Assist in the preparation of legal employment documentation and other necessary documentation as required.
Handle expense reports and consultancy fees, including managing CEO’s Monthly Consultancy Fee (Invoice).
Book tickets and manage travel arrangements for KH executive team and other team members as needed.
Assist with visa processes, prepare operational materials, and maintain a Travel Arrangement Tracker with price comparisons.
Check approvals in Smartsheet for travel-related tasks.
Order devices (phones/laptops/etc.) and coordinate with IT for email setup.
Introduce new team members and assist with mobile plan setup (sim card ordering).
Greet internal and external customers professionally and handle requests as appropriate.
Act as a liaison between the Property and KH Core team for task force arrangements and follow-up reports.
Handle contracts related to office operations, including Etisalat Monthly Invoice, plant maintenance (Oxigreen), and office annual maintenance (Concordia).
COMMUNITY:
Curate bespoke and genuine experiences by adapting activities based on the needs of the community, the guests, and the owners simultaneously.
Cultivate an environment where sustainability and community are at the centre of every initi…
