Overview
Administrative Specialist Jobs in Rapid City, SD at OneHeart
Full Job Description
Job Description: ADMINISTRATIVE SPECIALIST
Full-time, in office position
Position Summary: The Administrative Specialist facilitates the mission and goals of OneHeart by providing clerical and operational assistance to a variety of departments across the campus. Primary duties for this position will include managing visitors and clients requesting access to the main provider building, answering and directing campus phone calls, interacting with stakeholders and the public, setting appointments, handling correspondence, managing the Guest Welcome kit inventory, creating documents, reviewing/editing/proofing documents, and conducting research as well as managing sub-projects and planning events. Reports to OneHeart Executive Director.
Duties
1. Provide trauma-informed, poverty-informed, and person-centered assistance to program candidates and enrollees
2. Interact with Candidates, Guests, Visitors, Board Members, and Provider Partners
3. Check mail and distribute to appropriate departments
4. Handle correspondence, creating documents, reviewing/editing/proofing documents
5. Conduct research as well as managing small projects and planning events
6. Answer campus phone and direct calls accordingly
7. Respond to inquiries and other requests about the OneHeart campus/programming
8. Refer candidates to appropriate services when OneHeart is full
9. Greet and welcomes program candidates
10. Managing the Guest Welcome kit inventory
11. Order, organize, and coordinate the supply needs of the department
12. Other duties as assigned
Minimum Qualifications:
Associate’s degree with emphasis in office management or minimum of three years’ relevant experience in a service-oriented office setting. Individual will be organized and detail oriented, have a working knowledge of Microsoft Office Suite and possess strong planning and critical-thinking skills. Candidate must have the ability to work well with people of widely differing backgrounds in a professional and consistent manner. Candidate must be adaptable and forward-thinking with a can-do attitude for a dynamic, fast-paced office setting. Must have a welcoming, warm personality to be able to make potential candidates for the program feel welcomed, valued, and at ease.
Working conditions and safety hazards:
· Must have a valid driver’s license and have own car and insurance.
· Occasionally must move or lift boxes of material weighing up to 30 pounds.
Job Type: Full-time
Pay: $17.26 – $18.50 per hour
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Vision insurance
Schedule:
8 hour shift
Application Question(s):
In your own words tell us what you know about OneHeart.
Ability to Commute:
Rapid City, SD 57701 (Required)
Ability to Relocate:
Rapid City, SD 57701: Relocate before starting work (Required)
Work Location: In person
Title: Administrative Specialist
Company: OneHeart
Location: Rapid City, SD
Category:
