Overview
Administrative Specialist Jobs in Austin, Texas, USA at Meta
Meta Administrative Specialist in Austin, Texas
Summary:
Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations. This is a full-time position.
Administrative Specialist Responsibilities:
Provide remote high-volume calendaring, travel, and expense support
Manage complex calendars for multiple clients
Schedule internal and external meetings for multiple clients
Schedule and manage recurring and ad-hoc meetings and room bookings across campuses
Learn and utilize internal and external tools to provide calendar support
Establish ongoing relationships and communications with clients to learn business priorities and apply to support
Partner with clients and other Administrative Assistants for meeting coordination
Provide proactive time management recommendations to clients
Coordinate domestic and international travel arrangements via Concur
Prepare and submit corporate card expense reports
Maintain program scope of support within agreed-upon service level agreements
Educate and inform clients on program goals, scope, and service level agreements
Draft and send communications to clients about transitions or changes in support
Provide coverage support for Admin Specialist colleagues
Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing
Minimum Qualifications:
3+ years of relevant high-volume coordination experience
3+ years of relevant experience providing administrative support to 2 or more executives
3+ years of relevant experience managing calendars for 2 or more executives
Experience prioritizing multiple tasks and activities
Experience with Microsoft Office, Google Suite, Concur, or similar programs
Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action
Preferred Qualifications:
Experience supporting 3+ or more executives simultaneously
3+ years of experience coordinating travel logistics on behalf of 2 or more executives
3+ years of experience managing expense reports
Experience building relationships across a larger company
Demonstrated customer focus, preferably in a customer service or front of house environment
Public Compensation:
$31.88/hour to $47.50/hour + bonus + equity + benefits
Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local law. Meta participates in the E-Verify program in certain locations, as required by law.
Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at
#J-18808-Ljbffr
Title: Administrative Specialist
Company: Meta
Location: Austin, Texas, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration), Business (Office Administrator/ Coordinator, Business Administration)
