Overview
Administrative Specialist Jobs in Ho Chi Minh City Metropolitan Area at Masan Group
Title: Administrative Specialist
Company: Masan Group
Location: Ho Chi Minh City Metropolitan Area
Responsibilities
1. Business Travel & Expense Management (30%)
- Arrange domestic and international business travel, including transportation, accommodation, and travel insurance.
- Manage travel-related expenses and reimbursement processes; ensure timely and accurate reporting.
- Coordinate with vendors for flight, hotel, and taxi bookings; oversee taxi card issuance, usage tracking, and monthly settlements.
- Ensure travel policies are followed and provide travel-related support to employees and management.
2. Work Permit & TRC for Expat Support (20%)
- Coordinate and process applications for work permits, temporary residence cards (TRCs), and visa extensions for foreign employees.
- Liaise with government authorities and service providers to ensure compliance with local labor and immigration regulations.
- Maintain accurate records of all expat-related documents and deadlines.
3. General Administration & Support (50%)
- Office Administration & Facilities Management: Oversee maintenance, utilities, supplies, vendor contracts, and ensure a well-functioning workplace.
- Employee Support & Welfare: Organize health check-ups, team activities, manage allowances and welfare programs, and process payments.
- Procurement & Asset Management: Handle office procurement and equipment maintenance; track assets and vendor services.
- New Employee Onboarding Support: Prepare workstations, coordinate seating plans, and support onboarding logistics.
- Event Management: Support corporate event planning, liaise with venues and vendors, and manage execution logistics.
Qualifications
- Bachelor’s degree in Business Administration, Office Management, Human Resources, or a related field.
- Minimum 3 years of experience.
- Strong knowledge of administrative operations, vendor management, and employee support services.
- Excellent organizational and multitasking abilities with attention to detail.
- Proficient in Microsoft Office, Google Workspace, and expense management tools.
- Strong communication skills, good command of English, both written and verbal.
- Able to work independently and efficiently in a dynamic, fast-paced environment.
- Experience managing office logistics and supporting cross-functional teams is a plus.
- Prior experience with government authorities or third-party expat service providers is highly preferred.
