Overview
Administrative Specialist – Lakeland, FL Jobs in Lakeland, USA at dsm-firmenich
Job Title:
Administrative Specialist
Location:
Lakeland, FL
As an Administrative Specialist, you will provide support to both Site Director and Leadership team. The Administrative Specialist will support the enhancement of the entire employee life-cycle experience, including on-boarding, growth and development, and culture/engagement. The operating hours are Monday to Friday, 8:00am – 4:30pm EST.
Your
Key Responsibilities
- Support Leadership Team with site strategies and goals around employee culture and engagement.
- Schedule/Coordinate the New Hire On-Boarding Program for the site, Annual Trainings. Lunch and Learns, Employee Engagement Activities, and other site events as assigned.
- HR Training Ambassador to help roll-out new programs/policies.
- Manage I-9 Document process for New Hires , Welcome Agendas, Overview of HR Wave Page, Horizon, EE Handbook, etc.
- Provide support to HR /Training Manager in assessing training program effectiveness to ensure steady development.
- Project coordination, Audits, KPI reports, and billing/invoices for Manufacturing.
- Recruiting – coordinate with hiring manager for onsite Interviews (diversity – interview panels).
- Partner with Benefits/EAP – coordinate onsite or virtual EAP Training Sessions, Group Announcement.
- Point of contact for employees’ basic questions:
Payroll, Benefits, HR Wave page. - Manage communications via TV Monitor & Bulletin Board updates – Training, promotions, certifications, New Hires, Anniversaries, B-Days, Winning Behaviors.
- Manage front desk needs as assigned like visitor check-ins etc. Assist with security activities like making badges for employees and vendors.
We Offer
- A strong sense of accountability – you take initiative, speak up, and see things through. You are responsible and focus on what matters.
- An innovator’s instinct – you’re always looking for better, smarter, more sustainable ways to make an impact.
- Curiosity and an open mind – because you believe progress starts with asking, “Is there a better way?”
- A collaborative spirit – you’re at your best when working across teams, functions and countries.
- A focus on unity – with stakeholders and customers.
- A competitive compensation package – with comprehensive health and welfare benefits.
You Bring
- High school diploma. However, an associate or bachelor’s degree in business or office administration is preferred.
- Prior experience in administrative roles, customer service, or office management is required.
- Exceptional ability to manage multiple projects, prioritize tasks, and maintain an orderly office environment. Ability to work in a fast-paced environment and prioritize competing deadlines.
- Strong verbal and written communication skills to interact with staff, clients, and vendors. Ability to build relationships with all team members at all levels.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- SAP and Kronos experience is preferred.
- Excellent attention to detail and accuracy for all work products.
- Ability to lead, by example, and work autonomously. Maintain a high level of confidentiality.
- Proactive approach to identifying issues and implementing solutions quickly.
The hourly pay rate provided reflects the pay range dsm-firmenich expects to pay the successful candidate for the position. Individual pay offered will be based on the applicant’s job-related skills, experience, relevant education, or training, and primary work location. The hourly pay rate is $25.00 to $33.00.
In addition to base salary, we also offer a comprehensive total rewards package, inclusive of annual incentive pay, a retirement savings plan, health care coverage, paid time off, recognition programs and a broad range of other benefits. All benefits and incentives are subject to eligibility requirements.
About Dsm-firmenich
At dsm-firmenich, we don’t just meet expectations – we go beyond them.
Join our global team powered by science, creativity, and a shared purpose: to bring progress to life.
From elevating health to making fortified food and sustainable skincare, the impact of your work here will be felt by millions – every single day. Whether it’s fragrance that helps you focus, alternative meat that’s better for the planet, or…
Title: Administrative Specialist – Lakeland, FL
Company: dsm-firmenich
Location: Lakeland, USA
Category: