Administrative Support and Budget Coordinator; Administrative Support Coordinator II

Overview

Administrative Support and Budget Coordinator; Administrative Support Coordinator II Jobs in San Diego, USA at The California State University

Position: Administrative Support and Budget Coordinator (Administrative Support Coordinator II)

Administrative Support and Budget Coordinator (Administrative Support Coordinator II)

Apply now Job no: 554974
Work type: Staff
Location: San Diego
Categories: Unit 7 – CSUEU – Clerical and Administrative Support Services, Administrative, Temporary, Full Time, On-site (work in-person at business location)

Position Summary

The Administrative Support and Budget Coordinator supports the Office for AANHPISI Affairs & APIDA Center within the Division of Student Affairs and Campus Diversity at San Diego State University. Reporting directly to the Executive Director for AANHPISI Affairs, this position coordinates clerical, fiscal, and administrative support functions to ensure compliance with institutional policies, funding requirements, and the Office’s mission and strategic goals.

In

this role, the Coordinator will:

• Provide comprehensive administrative and clerical support to the Executive Director, including drafting correspondence, managing calendars and meetings, maintaining organized records, and supporting operational standards.
• Coordinate reception and front office functions while delivering excellent customer service to campus and community partners.
• Support event logistics and travel coordination, including room reservations, payments, hospitality documentation, Concur delegation, and post-event documentation.
• Manage fiscal coordination functions, including drafting budgets, preparing projections, tracking revenue and expenditures, reconciling accounts and contracts, processing purchase orders and reimbursements, and preparing periodic financial reports.
• Serve as liaison to Resource Management, Business and Financial Affairs, and Human Resources to prepare and submit administrative and budget requirements.

This position plays a vital role in ensuring the efficient daily operations, fiscal compliance, and administrative integrity of the Office for AANHPISI Affairs & APIDA Center.

Key Responsibilities

• Coordinate administrative and clerical support for the Executive Director and Office operations.
• Manage budget tracking, reconciliation, fiscal reporting, purchasing, and compliance documentation.
• Process payroll, hiring paperwork, and human resources forms for professional and student staff.
• Support CSU AANHPI Student Achievement Program reporting and renewal efforts.
• Coordinate event planning logistics, travel arrangements, purchasing documentation, and internal/external communications.

Why You Should Apply

• Play a central operational role supporting student success initiatives at a federally designated AANAPISI institution.
• Gain hands‑on experience in university budget coordination, fiscal compliance, and administrative operations.
• Work closely with executive leadership and campus partners across divisions.
• Contribute to a mission‑driven office advancing equity, inclusion, and student belonging.
• Develop professional skills in financial management, policy compliance, and multi‑project coordination.

Position Information

• This is a full‑time (1.0 time‑base), benefits eligible, temporary position with an anticipated end date of June 30, 2027, with the possibility of reappointment.
• This position is designated as non‑exempt under FLSA and is eligible for overtime compensation.
• Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
• The individual hired into this role will work on campus at SDSU in San Diego.

Department Summary

The Office for AANHPISI Affairs & APIDA Center advances student success initiatives aligned with SDSU’s federally designated Asian American and Native American Pacific Islander‑Serving Institution (AANHPISI) status. The Office works to strengthen outreach, academic success, leadership development, research engagement, and belonging for Asian American, Native Hawaiian, and Pacific Islander students.

Through coordinated advising, community college partnerships, culturally responsive programming, and data‑informed strategies, the Office supports enrollment, retention, persistence, and graduation efforts. The Center collaborates closely with academic departments, campus partners, and community organizations to ensure students are supported holistically…

Title: Administrative Support and Budget Coordinator; Administrative Support Coordinator II

Company: The California State University

Location: San Diego, USA

Category: