Overview
Administrative Support/Client Specialist Jobs in Anaheim, CA at CultureMediaConcepts®
Reports to Business Manager
compensation: Salary is based on level of experience.
employment type: part-time to full-time hours
Duties/Responsibilities:
Must have knowledge of QuickBooks Enterprise Manufacturing Desktop 2024 version.
Primary Role:
- Client Services:
- Receive Sales Orders by phone, fax, or email, log and enter into QuickBooks
- Send Sales Confirmation to customer once processed
- Work with Quality Team Prioritizing Inventory Control and Production Scheduling
- Uphold a professional and responsive relationship with clientele
- Prepare documents and labels for outgoing Sales Orders by FedEx, UPS, and Freight.
- Monitor office supplies and place order request when necessary
- Keep updated records and files
- Keep office area organized and clean
- Uphold Quality of work and ISO compliant mindset
Duties as needed:
- Purchasing:
- Operations will designate which supplies will be needed based on Administrative and Inventory needs and Production forecast
- Ensure invoices delivered are entered for A/P
- Produce and maintain all reports.
- Manage any procurement activities including RFP’s (Request for Proposals) from qualified and non-qualified vendors.
- AR/AP:
- Posting payments to customer accounts
- Preparing and sending invoices to customers
- Organizing and filing deposit receipts as invoices are paid
- Preparing reports on delinquent accounts and customer payment profiles
- Reconciling receipts and deposits
- Sending out payments for company credit cards
- Updating and maintaining records of expenditures
- Responding to vendor invoices
- Ensuring that all payments are made in accordance with company policy
- Ensuring that all payments are sent as advised
- Resolving payment discrepancies and disputes on behalf of the company
- Analyzing A/P and A/R records for accuracy
- Required Skills/Qualifications:
- A.A. (BA preferred) with Proven experience or knowledge of all administrative functionality
- Proficient in QuickBooks Enterprise Manufacturing Desktop version
- Proficient in English (oral and written)
- Knowledge of Microsoft Office software; Proficient in Excel, Word, Access and Publisher
- Familiarity with office machines (e.g. scanner, printer etc.)
- Strong communication and people skills
- Good organizational and multi-tasking abilities
- Problem-solving skills
- Uphold ISO quality policy of continuous improvement
- Optional Skills/Qualifications:
- Business Administration experience a plus
- This job description in no way states or implies that these are the only duties to be performed by this employee. He/she will be required to follow any other instructions upon the request of his/her supervisor.
- Please send in resume. Candidates will be chosen for immediate placement.
Job Types: Full-time, Part-time
Pay: $23.00 – $28.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Vision insurance
Work Location: In person
Title: Administrative Support/Client Specialist
Company: CultureMediaConcepts®
Location: Anaheim, CA
Category:
