Overview
Administrative Support Specialist/Entry Level Jobs in Merrillville, Indiana, USA at Valley Fire Protection Systems (Illinois)
Position: Â Administrative Support Specialist (Entry Level)
Valley Fire Protection Systems, LLC is seeking an entry-level Administrative Support Specialist to join our dedicated team. This position is vital to ensuring that our operations run smoothly and efficiently. The Administrative Support Specialist will assist in a variety of administrative tasks, providing support to our staff and contributing to the overall productivity of the company.
Job Description:
Support all members of our Indiana office.
Handle all administrative duties for the office, such as but not limited to, answering phones, scheduling, and plotting job documents.
Work with architects and municipalities to obtain project information such as CAD backgrounds and permits.
Organize and represent Valley Fire Protection at trade and business events including display booths, materials and giveaways.
Schedule visits and correspondence to new and existing customers.
Review timesheets and submit to payroll.
Coordinate employee activities.
Submit engineering projects including document preparation, UPS labels, update job schedules, and copy project submittals to files, finance department, and sales.
Assist accounting department with account collections by contacting customers verbally, in writing, and/or in person as assigned.
Other miscellaneous duties as required.
The skills and experiences we hope the successful candidate will bring to the table:
Effective verbal and writtencommunication skills
Ability to work independently and as a team player
Must be organized with greatattention to detail
Works well with customers and team members
Strong interpersonal skills
Clear communicator
Work independently
Values honesty and transparency
Knowledge and experience with Microsoft Office Suite and Bluebeam or Adobe
Requirements
High school diploma or equivalent, college degree a plus
Valid driver’s license with reliable means of transportationa must
Previous relevant support work experience
Website and Social Media experience
Experience with fire sprinkler systems andcustomer interactiona plus
Benefits
401(k)
Health insurance
Dental insurance
Vision insurance
Supplemental Accident, Hospital,Critical CareInsurance
Company paid life and AD&D, long and short-termdisability insurance
Employee Assistance Program
Perk Spot Group Discount Program
Also Offered:
401(k) with company match
Holiday Pay
Paid time off
Career growth opportunities(including educational assistance)
Profit sharing
Company functions
Pay:
From $20.00 per hour
Title: Administrative Support Specialist/Entry Level
Company: Valley Fire Protection Systems (Illinois)
Location: Merrillville, Indiana, USA
Category: Administrative/Clerical
