Overview
Administrator Jobs in Dubai, United Arab Emirates at Digital Code Lab
Title: Administrator
Company: Digital Code Lab
Location: Dubai, United Arab Emirates
To facilitate smooth and timely processing of provide all the necessary admin support to the commercial department.
Essential Roles and Responsibilities:
Provide all necessary admin support to the commercial department like printing, drafting/processing letters, faxing, filing etc
Coordinate / arrange to collect payments from the client, circulate a copy to the management, update payment tracker, and forward it to accounts
Receive all sub-contractor payment certificates from projects/sites, update payment tracker and forward to Commercial Manager for review/approval, on approval update status in the tracker and forward it to finance for payment
Coordinate with finance and facilitate smooth and timely processing of sub-contractor payments and also address all sub-contractor queries on outstanding payments
Manage email correspondence, appointment scheduling, and meeting coordination.
Assist in document preparation, data entry, and record-keeping.
Oversee travel arrangements, expense tracking, and invoice processing.
Support internal communications and follow up on pending tasks.
Conduct research and compile reports as requested.
Maintain digital filing systems and ensure information remains organized.
Handle basic customer service inquiries and interact with clients when needed.
Qualifications
Proven experience as a Virtual Assistant or in an administrative role.
Proficiency in Microsoft Office, Google Workspace, and project management tools.
Exceptional written and verbal communication skills.
Strong organizational and time management skills.
Ability to work independently and handle confidential information with discretion.
Previous experience in the construction industry is a plus but not required.
What We Offer
Competitive salary with potential for career growth.
A flexible remote work environment.
Opportunity to work with a professional and dynamic team.
