Overview
Administrator Jobs in Dubai, United Arab Emirates at We One
Title: Administrator
Company: We One
Location: Dubai, United Arab Emirates
Key Responsibilities
- Collaborate in the review and monitoring of departmental KPIs and prepare quarterly performance reports for the Section Head.
- Update and maintain departmental procedures and documentation in line with management requirements.
- Support the implementation of new systems, processes, and quality initiatives within the department.
- Provide administrative and coordination support to the section as required.
- Liaise with internal departments and business units to support projects and operational activities.
- Assist with additional tasks and assignments as directed by the Manager – Quality & Support.
- Monitor and track the progress of all active Facilities Management (FM) activities on a daily basis.
- Prepare weekly and monthly progress reports and presentations summarizing FM activities and performance.
- Plan, schedule, and coordinate meetings to ensure compliance with contractual obligations and ad hoc requirements.
- Record meeting minutes, track action items, and follow up on progress.
- Monitor FM contract status and support the development and review of Service Level Agreements (SLAs) and Key Performance Indicators (KPIs).
- Maintain regulatory compliance records and provide timely notifications regarding certification renewals and expirations.
- Assist in the preparation and processing of Quotations Requests (QRs) as required.
- Communicate effectively with vendors, contractors, service providers, and internal stakeholders.
- Follow up with service providers and vendors to obtain monthly reports and verify supporting documentation.
- Track FM-related invoice submissions and monitor Purchase Order (PO) status.
- Maintain accurate records and documentation related to facilities operations and activities.
- Coordinate the timely resolution of facilities-related issues and service requests.
- Collaborate with cross-functional teams to support departmental and organizational objectives.
- Stay informed about industry trends and best practices in facilities management and recommend improvements where applicable.
- Freshers may apply who has been graduated from UAE
