Overview
Administrator Jobs in London, England, United Kingdom at Azets
Title: Administrator
Company: Azets
Location: London, England, United Kingdom
Who are Azets
Azets are a leading firm of Accountants and Business Advisers operating across the UK, Ireland and the Nordics, we have over a wide network of employees and an abundance of inspiring opportunities to join one of our many offices!
We are a top ten accountancy firm in the UK and are the number one largest SME practice.
As a Personal Assistant (PA), you will possess a good knowledge of your Partners' role/s, in order to provide proactive, efficient and value-added support, which contributes to their effectiveness and success.
This is a newly created dual role where you will provide dedicated personal and administrative support to a group of Partners, as well as supporting the Office Manager with the day-to-day management of the administration team. The role involves coordinating diaries, arranging travel and meetings, assisting with events, and supporting with a variety of administrative tasks. This position requires strong organisational skills, attention to detail, and the ability to manage multiple tasks calmly and efficiently.
Your Main Responsibilities Will Include
- Organising and preparing meetings, including liaising with attendees, room/venue booking, catering, related diary management, note taking, preparing minutes and managing actions arising from meetings.
- Proactively prompting both those you support and their wider team about upcoming meetings and pre-empting and arranging needs for meetings – e.g. travel itineraries, attendee lists, reports, files, pre-meets, pre-reading, etc.
- For those assigned to named Partners, providing full diary management, being always aware of partner movements and being proactive to ensure smooth planning.
- Organising complex travel arrangements (both domestic and international).
- Support the Office Manager with the day-to-day running of the office.
- Monitoring and managing partner emails and other communications, preparing and sending responses as appropriate.
- Proactively assisting Partners and their teams with administrative tasks, e.g., billing reviews, client engagement procedures, timesheets and expenses.
- Generating reports (e.g., work in progress) and producing fee notes, etc., from the company’s systems.
- Producing PowerPoint presentations following corporate styles.
- Maintaining practice management systems and ensuring data quality.
- Facilitating the lifecycle of Letters of Engagement (LOEs) efficiently.
- Supporting the raising of client invoices, including cloud software, payroll and any other invoices as requested.
- Managing and organising data effectively. This includes data entry, data analysis and maintaining databases accurately.
- Prepares comprehensive client packs for chargeable staff, ensuring accuracy and completeness.
Essential Skills
- Previous experience in a Personal Assistant, Team Assistant, or administrative support role.
- Experience coordinating meetings, travel, or internal events would be beneficial.
- We also require someone who can act with confidentiality and discretion, has strong attention to detail, can prioritise themselves and others effectively and can delegate, role model and coach less experienced members of the team.
- Expertise in the onboarding processes.
- Proficiency in the Microsoft Office Suite, including word, excel, PowerPoint and TEAMs.
- Competent in key performance software, with support, inc CCH, Microsoft Office, Azets Reach, CoZone.
- Embraces new technologies and ways of working and identifies opportunities to improve internal processes/operations
Skills & Competencies
- Strong organisational and time management skills.
- Good working knowledge of Microsoft Office (Outlook, Teams, PowerPoint).
- Clear and professional communication skills.
- Ability to handle confidential information with discretion.
- Flexible and proactive approach to supporting senior leaders.
What's in it for you?
Our benefits include hybrid & flexible working, birthday leave, professional subscription and much more. You can find out more about how we reward our colleagues – Careers | Rewards And Benefits | Azets UK
Interested in hearing more about Life at Azets
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