Overview
Administrator Jobs in Singapore at AllBright Law Offices Singapore
Title: Administrator
Company: AllBright Law Offices Singapore
Location: Singapore
JOB DESCRIPTION • 职位描述
Administrative Secretary
行政秘书
Singapore Office • 新加坡办公室 • AllBright Law Offices 锦天城律师事务所
Position / 职位
Administrative Secretary / 行政秘书
Office / 工作地点
Singapore / 新加坡
Department / 部门
Administration / 行政
Reports To / 汇报对象
Office Manager / Managing Partner / 办公室主管 / 管理合伙人
Employment Type / 用工类型
Full-time / 全职
About the Role 职位概述
Our firm is a PRC-headquartered law firm with an established presence across multiple jurisdictions. We are seeking a capable and detail-oriented Administrative Secretary to join our Singapore office, providing comprehensive administrative, secretarial and front-office support to fee earners and management, and ensuring the smooth and professional day-to-day operation of the office. This is an excellent opportunity for an organised professional with strong bilingual communication skills to grow within an international legal environment.
本所为总部位于中国、业务跨多个司法管辖区的律师事务所。现招聘一名能力出众、细心严谨的行政秘书加入新加坡办公室，为律师及管理层提供全面的行政、秘书及前台支持，保障办公室日常运作高效、专业。这是一个适合具备良好组织能力与双语沟通技巧的专业人士在国际化法律环境中发展的机会。
Key Responsibilities 主要职责
• Provide day-to-day administrative and secretarial support to lawyers and management, including diary management, scheduling meetings, and coordinating communications.
为律师及管理层提供日常行政与秘书支持，包括日程管理、会议安排以及内外部沟通协调。
• Serve as the first point of contact at the front desk: greet clients and visitors, manage incoming calls and correspondence, and present a professional image of the firm.
担任前台首要联系人：接待客户与来访者，处理来电与信函，展现律所的专业形象。
• Prepare, format, proofread and manage documents, letters, presentations and reports in both English and Chinese.
以中英文准备、排版、校对并管理文件、信函、演示文稿及报告。
• Handle basic finance and accounting tasks, including invoices, expense claims, petty cash and billing support, liaising with external accountants where required.
处理基础财务与会计事务，包括发票、费用报销、备用金及账单支持，必要时与外部会计对接。
• Maintain accurate filing systems (physical and electronic), client records and office documentation in line with firm and confidentiality requirements.
按律所及保密要求，维护准确的纸质与电子归档系统、客户记录及办公文档。
• Coordinate travel arrangements, accommodation and itineraries for lawyers and visiting colleagues.
为律师及来访同事安排差旅、住宿与行程。
• Assist with office management duties such as ordering supplies, liaising with building management and vendors, and supporting office events and meetings.
协助办公室管理事务，如采购办公用品、与大厦物业及供应商联系，并支持办公室活动与会议。
• Support cross-border coordination with the firm's other offices, including time-zone-sensitive scheduling and correspondence.
支持与律所其他办公室的跨境协调，包括跨时区的日程安排与文书往来。
Requirements 任职要求
• Bachelor's degree from a recognised university.
本科及以上学历，毕业于认可院校。
• Fluent in spoken and written English; proficiency in Mandarin Chinese is essential given the firm's PRC headquarters and bilingual working environment.
英文口语与书面表达流利；鉴于律所总部位于中国及双语工作环境，中文（普通话）流利为必备条件。
• Working knowledge of finance and bookkeeping fundamentals (invoicing, expense and billing processes).
掌握财务与记账基础知识（开票、费用与账单流程）。
• Proficient in Microsoft Office, including Word, Excel, PowerPoint and Outlook.
熟练使用 Microsoft Office，包括 Word、Excel、PowerPoint 及 Outlook。
• Strong organisational skills, attention to detail, and the ability to manage multiple priorities and deadlines.
具备良好的组织能力与细节意识，能够同时管理多项任务与期限。
• Professional, discreet and reliable, with a high standard of confidentiality and a service-oriented attitude.
专业、慎重、可靠，具备高度保密意识及服务意识。
• Excellent interpersonal and communication skills.
具备优秀的人际交往与沟通能力。
• Singapore citizen or PR.
新加坡公民或永久居民。
Preferred Qualifications 加分条件
• Prior experience working in a law firm or other professional services environment.
具有律所或其他专业服务机构工作经验者优先。
• Familiarity with legal documentation, billing systems or practice-management software.
熟悉法律文书、账单系统或执业管理软件。
• Experience supporting cross-border or multi-jurisdictional teams.
具有支持跨境或多司法管辖区团队的经验。
What We Offer 我们提供
• A professional, international working environment within an established legal practice.
成熟律所中专业、国际化的工作环境。
• Exposure to cross-border legal and corporate matters.
接触跨境法律与公司事务的机会。
• Competitive remuneration commensurate with experience, and opportunities for professional development.
与经验相匹配的竞争性薪酬，以及专业发展机会。
How to Apply 申请方式
Interested candidates are invited to submit a detailed CV, together with current and expected remuneration, to [email protected]. We thank all applicants for their interest; only shortlisted candidates will be contacted.
有意者请将详细简历，连同现有及期望薪酬，发[email protected]。感谢所有申请者的关注，我们将仅联系进入面试名单的候选人。
