Overview
Adminstrative Assistant Jobs in United States at Amdocs
Title: Adminstrative Assistant
Company: Amdocs
Location: United States
Job Title: Administrative AssistantOverviewThe Administrative Assistant plays a crucial role in providing support and ensuring smooth operations within an organization. This position is responsible for a range of administrative tasks that facilitate the day-to-day workings of the office and support other team members in achieving their goals. Administrative Assistants serve as the first point of contact for clients, partners, and staff, handling inquiries and directing information effectively. The ideal candidate will be proactive, detail-oriented, and possess excellent organizational skills. By managing schedules, coordinating meetings, and maintaining communication flow, the Administrative Assistant helps to increase productivity and efficiency across the department. As a key member of the team, this role contributes significantly to the overall success of the organization by providing essential support services needed for operations and projects.
Key Responsibilities
Manage and coordinate schedules and appointments for executives or teams.
Answer and direct phone calls, and handle inquiries promptly.
Prepare and maintain organized filing systems, both electronic and paper.
Assist in the preparation of reports, presentations, and correspondence.
Coordinate travel arrangements, lodging, and itineraries.
Conduct research and compile information for projects and reports.
Organize and schedule meetings, including preparing agendas and taking minutes.
Monitor and order office supplies, ensuring stock levels are maintained.
Support HR operations by assisting with onboarding and training of new staff.
Maintain confidentiality of sensitive information and comply with data protection regulations.
Act as a liaison between departments and external contacts.
Provide excellent customer service to clients and visitors.
Assist in budget preparation and expense reporting.
Implement and improve administrative processes and procedures.
Contribute to team projects and participate in departmental meetings.
Required Qualifications
High school diploma or equivalent; Associate or Bachelor’s degree preferred.
Proven experience as an Administrative Assistant or in a similar role.
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Familiarity with office management procedures and basic HR practices.
Excellent verbal and written communication skills.
Strong organizational skills and the ability to manage multiple tasks simultaneously.
Ability to work independently and collaboratively within a team environment.
Basic knowledge of accounting or bookkeeping is a plus.
Strong problem-solving skills and attention to detail.
Ability to maintain professionalism and confidentiality.
Experience with scheduling software and office technologies.
Flexibility to adapt to changing priorities and project deadlines.
Strong customer service orientation.
Ability to take initiative and work proactively.
Minimum of one year of experience in a fast-paced office environment.
Willingness to learn new skills and take on additional responsibilities.
Skills: organizational skills,scheduling software,microsoft office suite,communication,office management,confidentiality,time management,communication skills,problem-solving,basic accounting,customer service,adaptability,hr practices
