Overview
Adminstrative Coordinator Jobs in United States at Amgen
Title: Adminstrative Coordinator
Company: Amgen
Location: United States
Join Amgen’s Mission of Serving Patients
At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do.
Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas –Oncology, Inflammation, General Medicine, and Rare Disease– we reach millions of patients each year. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.
Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.
Administrative Coordinator
What You Will DoLet’s do this. Let’s change the world. In this vital role you will be primarily responsible for complex administrative support activities, supporting Executive Directors, Directors and other staff within Clinical Development.
Responsibilities
Managing individual and team calendars and scheduling meetings (Outlook) including across multiple time zones
Coordinate functional processes such as invoicing & purchase orders
Coordinate local and international travel arrangements & preparing expense reports
Assisting with preparation of slide presentations
Assist with SharePoint site
Performing administrative duties as assigned – maintaining distribution, contact and personnel lists
Managing departmental administrative files
Manage and coordinate department communications
Coordinating mailings and courier/deliveries
Managing the administrative aspects of relationships with outside experts and vendors
Coordinating local and international meetings: arrange travel, meeting arrangements, visitor accommodations
Organizing meeting rooms, including logistics, catering and equipment needs
Preparing agendas and taking action items as required
Organize and facilitate large on/offsite meetings including logistics (Guest Speaker presentations and other various meetings)
Assisting with special projects as requested by Executive Directors and others within group
Update and maintain all dues, memberships, subscriptions, etc.
Initiating/facilitating Cross-Functional team meetings and take meeting minutes
Timely Registration for conferences, congresses, seminars, and internal meetings
Participating in department project teams
Provide backup support to additional department ACs
What We Expect Of You
We are all different, yet we all use our unique contributions to serve patients. The dynamic professional we seek is a coordinator with these qualifications.
Basic Qualifications:
Associate’s degree and 2 years of administrative experience OR
2 years in a technical school setting with hands-on experience OR
High school diploma / GED and 4 years of administrative experience
Preferred Qualifications:
Effective, can-do attitude with a solution-oriented approach
Experienced and proficient with all current Amgen technologies and platforms
Polite and personable ‘Team Player’
Amgen experience and 5+ years of experience in an administrative support role supporting large teams at different levels
Excellent written, verbal and presentatio…
