Overview
Admnistrative Assistant (30% – 50%) Jobs in Geneva, Geneva, Switzerland at DAPM SA
Title: Admnistrative Assistant (30% – 50%)
Company: DAPM SA
Location: Geneva, Geneva, Switzerland
Company: DAPM – Dynamic Assets & Performance Monitoring SA
Title: Administrative Assistant (30% – 50%)
Department: Document Processor Team
Location: Geneva, Switzerland
DAPM is an independent fintech company and an established leader in wealth consolidation and supervision. The company was founded in 2002, headquartered in Geneva and has a global client base of highly sophisticated family offices and institutions. DAPM services a market currently experiencing rapid expansion and is well positioned at the intersection of finance, technology and big data.
Tasks and responsibilities:
• Manage daily/weekly/monthly office administration
• Maintain physical and digital filing systems (internal documents, supplier invoices and general files)
• Support accounting processes such as invoice tracking and expense reports
• Prepare client invoices and file all client related documentation
• Coordinate office supplies and liase with external vendors
• Assist in various reception activities (welcome clients/externals, handle incoming calls/e-mail/correspondence etc.)
• Provide general support to management and team members as needed
• Ensure confidentiality of sensitive company information
We are looking for an Administrative Assistant – Document Processor with previous working experience in banks, financial audit at premier accounting firms, asset managers or family offices.
Qualifications and requirements:
• HEG or CFC / Federal Certificate of Proficiency in Commercial Business, Banking Sector or an equivalent qualification
• Minimum 8 to 10 years’ experience in a similar administrative role ideally within an SME, family office, financial, banking sector or fiduciary environment
• Strong experience in operational administration, with the ability to structure, coordinate, and optimize the company’s day-to-day administrative organization
• Good knowledge of general accounting, invoice tracking, expense management, and administrative coordination with suppliers
• Experience organizing and coordinating Board Meetings, preparing documents, and handling confidential administrative follow-up
• Good understanding of insurance matters, contracts, and general corporate administration
• Proven experience in Office Management: managing service providers, coordinating office operations, internal organization, and team support
• Excellent command of standard IT tools and MS Office, particularly Excel
• Knowledge of AI tools is considered an asset
• Excellent organizational skills, strong sense of priorities and great attention to detail
• Quick-thinking mindset, strong anticipation skills, and a proactive approach to managing tasks and priorities
• Excellent presentation, discreet, reliable, flexible, and service-oriented personality
• Ability to manage multiple tasks simultaneously in a demanding and dynamic environment
• Excellent command of French and English
• Knowledge of Portuguese is considered an asset
• Swiss work authorization or eligibility to work in Switzerland
Contact:
If interested, please send your resume and a cover letter to [email protected]
