Overview
Assistant Manager – Administration Jobs in Mumbai Metropolitan Region at Abbott
Title: Assistant Manager – Administration
Company: Abbott
Location: Mumbai Metropolitan Region
Travel Management Services (Domestic and International)
This position is responsible for..
- Monitor over all Travel Desk operations on daily basis & keep control on CWT booking team
- Manage all the day to day travel arrangement of all Abbott Affiliates employees
- Bookings and reservations to be processed accurately and on time (TAT 24 Hrs.)
- Keeping track of all the cancellations and refunding of the bookings
- Travel bookings & Query resolution even on holidays and post office hours.
- Accurate updation of Travel Desk MIS on Weekly,Fortnightly & monthly basis
- Support to be provided for employees personal travel bookings and travel data upkeepment
- New Account creation in E – Travel portal and Resolving technical issues & Queries
- Manage International Travel Booking alongwith Hotel bookings,Visa processing etc.
- Responsible for Verifying vendor invoices and processing invoices through finance for payment on every fortnight.
- Strictly monitoring VISA processing work
Travel Desk Operations (Local & Domestic)
This position is responsible for..
- Manage all the day to day Local/Domestic Car bookings for all Abbott Affiliates employees
- Updation of Weekly / Fortnightly and monthly MIS
- Strict monitoring on car booking processes
- Responsible on taking feedback from employees on overall car services provided by our on-boarding vendors
- Monitoring point-to-point car services for senior management employees
Audit compliance
This position is responsible for..
- Follow up / Timely Renewal of All airlines agreements, Car Vendor agreements
- Incentive Tracking & recording
- Adhere all the audit guidelines & answerable for audit queries-during annual Audit process
- Expert support & upkeepment of database during all the internal & external audit queries.
Policeis / SOPs / Guidelines-
This position is responsible for..
- Adhere to follow all the Travel desk policies, SOPs and Guidelines
- Upgradation / Amendement of the same in regular intervals
- Ensure all the bookings to be done as per policy entitlement
Compliance (Statutory / Regulatory)
This position is responsible for..
- Responsible for Statutory & Regulatory Compliances
- Avoidance of all travel related litigations that may arise out of non compliance
- Complete and accurate maintenance all records that are relevant to compliance
New Initiatives & Savings
This position is responsible for..
- Cost Optimization and savings on Agreement cost vs Market cost
- Collecting and analyzing data on travel cost and usage trends, to identify and generate savings. (Airline Discount, Agency Discount, etc.)
