Overview
Assistant Manager, CAO Office Jobs in Subang Jaya, Selangor, Malaysia at SuamiSihat
Title: Assistant Manager, CAO Office
Company: SuamiSihat
Location: Subang Jaya, Selangor, Malaysia
WE ARE HIRING: ASSISTANT MANAGER, CAO OFFICE
Company: SuamiSihat Group
Location: Subang Jaya, Selangor
Department: Chief Administrative Office
Employment Type: Full Time
Reporting To: Chief Administrative Officer
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ABOUT THE ROLE
The Assistant Manager, CAO Office plays an important role in supporting the Group’s corporate operations, governance, compliance, administration, and internal coordination across all business units.
This role is not just an admin role.
You will work closely with the Chief Administrative Officer to ensure that the company’s support functions run smoothly, are properly documented, audit-ready, and aligned with Malaysian statutory requirements.
The CAO Office supports several key functions in the Group, including:
– Human Resources
– Finance and Accounting
– Corporate Administration
– Legal and Compliance
– Procurement and Purchasing
– General Administration
– Audit and Governance
– E-Invoicing and Digital Compliance
As the Assistant Manager, you will act as the operational coordinator between these departments and help drive better systems, stronger documentation, smoother processes, and continuous improvement within the Group.
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POSITION SUMMARY
The Assistant Manager, CAO Office is responsible for supporting the Chief Administrative Officer in overseeing the Group’s administrative and corporate support functions.
This role coordinates cross-functional activities involving Human Resources, Finance, Procurement, Corporate Administration, Legal Compliance, General Administration, Audit, Governance, and E-Invoicing to ensure smooth business operations.
We are looking for someone who is structured, detail-oriented, analytical, and able to manage multiple tasks at the same time.
The ideal candidate must have strong documentation discipline, good governance awareness, basic financial understanding, and the ability to follow through on projects until completion.
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KEY RESPONSIBILITIES
1) HUMAN RESOURCES
– Support HR operations including recruitment, onboarding, confirmation, disciplinary matters, and employee documentation.
– Monitor HR policies and ensure compliance with the Employment Act and internal SOPs.
– Coordinate performance appraisal activities.
– Assist in training administration and HRDC-related matters.
– Support manpower planning and organizational development initiatives.
– Ensure employee documents are complete, updated, and properly filed.
2) FINANCE AND ACCOUNTING COORDINATION
– Coordinate with Finance on budgeting, expense monitoring, and financial documentation.
– Review invoices, payment requests, claims, and supporting documents.
– Assist in monthly financial reporting preparation.
– Monitor operational expenses against approved budgets.
– Ensure financial supporting documents are complete and audit-ready.
– Coordinate with external auditors during annual audits when required.
3) CORPORATE ADMINISTRATION
– Develop, maintain, and improve corporate policies and SOPs.
– Coordinate management meetings and prepare corporate reports.
– Monitor the implementation of organizational initiatives.
– Maintain corporate documentation, records, and internal registers.
– Support strategic projects assigned by Management.
– Ensure proper filing, tracking, and follow-up of important documents.
4) LEGAL AND COMPLIANCE
– Ensure compliance with company policies, statutory regulations, and internal governance requirements.
– Monitor validity of business licenses, agreements, certifications, and compliance documents.
– Coordinate contract administration with legal advisors or company secretary when required.
– Support PDPA, ISO, and governance-related initiatives.
– Assist during regulatory inspections and compliance reviews.
– Ensure legal and compliance documents are properly stored and easily retrievable.
5) PROCUREMENT AND PURCHASING
– Monitor procurement activities and purchasing processes.
– Ensure procurement activities comply with company policies and approval limits.
– Evaluate quotations, supplier documents, and purchasing justifications.
– Monitor supplier performance and contract renewals.
– Coordinate inventory, asset procurement, and office-related purchases.
– Ensure procurement records are complete and properly documented.
6) GENERAL ADMINISTRATION
– Oversee office administration and facilities coordination.
– Manage company assets, administrative records, and office documentation.
– Coordinate maintenance, insurance, office services, and general administrative matters.
– Monitor administrative budgets and recurring expenses.
– Ensure effective document control practices across departments.
– Support the daily operations of the Group’s corporate office.
7) AUDIT AND GOVERNANCE
– Coordinate internal audit preparations.
– Ensure all departments maintain complete and proper documentation.
– Monitor audit findings, corrective actions, and follow-up progress.
– Support implementation of governance best practices.
– Improve internal controls across departments.
– Ensure the company is always prepared for audit, inspection, and management review.
8) E-INVOICING AND DIGITAL COMPLIANCE
– Coordinate the implementation of Malaysia’s e-Invoicing requirements.
– Ensure compliance with LHDN e-Invoice regulations.
– Work closely with Finance to improve billing, invoicing, and documentation processes.
– Monitor supporting documents for e-Invoice transactions.
– Recommend automation opportunities for administrative and compliance workflows.
– Support digital documentation and process improvement initiatives.
9) PROJECT MANAGEMENT
– Lead or coordinate corporate improvement projects.
– Monitor project timelines, deliverables, and follow-up actions.
– Prepare progress reports for Management.
– Coordinate cross-department initiatives.
– Identify process improvement opportunities.
– Ensure assigned projects are completed within agreed timelines.
10) KEY PERFORMANCE INDICATORS
– HR operational compliance
– Audit readiness score
– Procurement compliance
– SOP implementation progress
– Budget monitoring accuracy
– E-Invoice compliance
– Legal documentation completion
– Internal process improvement initiatives
– Project completion rate
– Corporate governance compliance
– Accuracy and completeness of documentation
– Timely follow-up on management instructions
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REQUIREMENTS
Qualification:
Candidate must possess at least a Bachelor’s Degree in any of the following fields:
– Business Administration
– Human Resource Management
– Accounting
– Finance
– Corporate Administration
– Management
– Law
A qualification in Law, Accounting, Finance, or Corporate Governance will be an added advantage.
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EXPERIENCE
– 4 to 7 years of working experience in Corporate Services, HR, Finance, Administration, Business Operations, or related fields.
– Experience managing or coordinating cross-functional corporate operations.
– Experience coordinating with external auditors will be an added advantage.
– Experience with ISO implementation is preferred.
– Experience with Malaysia e-Invoice implementation is highly desirable.
– Experience working in a growing SME, healthcare, clinic, e-commerce, or multi-company group structure will be an advantage.
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TECHNICAL COMPETENCIES
– Human Resource Management
– Finance and Accounting Fundamentals
– Company Audit Coordination
– Internal Controls
– Procurement Management
– Corporate Governance
– Contract Administration
– Compliance Management
– E-Invoice Compliance
– Microsoft Excel, intermediate to advanced level
– Microsoft Word and PowerPoint
– ERP or Accounting Systems
– Document Management Systems
– SOP Development and Documentation
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CORE SKILLS
– Company Audit Coordination
– Financial Analysis
– HR Administration
– General Administration
– Corporate Compliance
– E-Invoice Knowledge
– Budget Monitoring
– Procurement Administration
– Report Writing
– Documentation Management
– Process Improvement
– Project Coordination
– Risk Management
– Analytical Thinking
– Stakeholder Management
– Follow-up and Execution
– Attention to Detail
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WHAT WE EXPECT FROM YOU
You must be someone who can bring structure into the company.
You must be able to follow up, chase pending matters, prepare proper documentation, coordinate between departments, and make sure things are not left hanging.
This role requires someone who is responsible, mature, organized, and willing to learn.
You do not need to know everything on day one.
But you must be willing to take ownership, learn fast, improve systems, and help the company build a stronger corporate foundation.
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WHO SHOULD APPLY
You should apply if you:
– Have experience in HR, Finance, Admin, Compliance, Audit, or Corporate Operations.
– Enjoy organizing messy processes into proper systems.
– Are strong in documentation and follow-up.
– Can coordinate with different departments professionally.
– Understand the importance of governance, compliance, and audit readiness.
– Are comfortable working in a fast-growing company.
– Want to grow into a bigger corporate management role in the future.
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HOW TO APPLY
Interested candidates may submit their resume together with a short introduction explaining:
– Your working experience
– Your strongest area: HR, Finance, Admin, Compliance, Audit, Procurement, or Operations
– Your expected salary
– Your availability to start work
Interested candidates may submit their resume through:
Email:
WhatsApp:
010-8614652
- Only shortlisted candidates will be contacted. Thank you and all the best!
