Overview
Assistant Manager of Administration Jobs in Parsippany, New Jersey, USA at SESI Consulting Engineers
Location: Parsippany
Description
SESI Consulting Engineers, founded in 1976, is a well-established, progressive, consulting engineering firm in Parsippany, N.J. SESI has earned an excellent reputation for providing
innovative
Geotechnical, Site/Civil, and Environmental engineering solutions for owners, developers, and the construction industry throughout the NJ, NY, CT region.
Join a company recognized for providing solutions, excellence, service, and integrity. We seek
dynamic
individuals to support organic growth.
SESI Consulting Engineers has been selected as one of NJBIZ’s “FASTEST GROWING” Companies and Inc.’s “5000 America’s Fastest-Growing Private Companies”.
SESI offers a
competitive compensation
and
benefits package
which includes medical, dental, vision insurance, 401(k),
paid time off
, tuition reimbursement,
professional development
assistance, bonus potential,
employee engagement
activities, just to name a few. SESI also engages its employees in all aspects of its projects and encourage them to participate in design and
project management
functions to their full potential.
SUMMARY:
Looking for an outgoing, detail oriented, team player that embraces change and enjoys a challenge. This position provides exposure to all engineering departments and management levels. It is deadline and detail driven. Successful applicants will be able to develop strong rapports internally and externally, learn new technology quickly, work to deadlines and prioritize effectively.
The Assistant Manager of Administration will play a pivotal role in supporting the Department Manager by overseeing and coordinating the activities of the administrative support staff, particularly as related to the receptionist, administrative and facilities functions. This position is expected to operate with limited supervision from a manager. As directed, this position will require you to support other departments and managers in order to fulfill the immediate
requirements of the firm.
Primary Responsibilities include but are not limited to the following. Other duties may be assigned.
Project and Data Management:
• Creates spreadsheets, logs, and records for tracking, reporting and analyzing data
• Creates schedules and timelines for projects.
• Cooperatively works with Marketing team to assemble client proposal templates for
client proposals according to Project Manager instructions.
• Enters data into required systems and documents and audits for accuracy
• Requests documentation, as assigned by managers
• Obtain and provide Certificates of Insurance according to client instructions.
• Maintains electronic and physical departmental files, documents, communications, and
records.
• Contributes and leads project-based initiatives
Administrative Support Staff Management:
• Plans, orders, and/or reconciles deliveries
• Completes purchase orders and documentation
• Plans and coordinates internal and external meetings, events, seminars, etc.
• Schedules and tracks individual attendance, vendors, and supplies
Communication:
• Responds to and follows up with
communication
requests
• Creates drafts of procedures and …
Title: Assistant Manager of Administration
Company: SESI Consulting Engineers
Location: Parsippany, New Jersey, USA
Category: Administrative/Clerical, Management
