Overview
Assistant Site Admin Manager (Shwe Pauk Kan) Jobs in North Okkalapa, Yangon Region, Myanmar at Hillman Land
Title: Assistant Site Admin Manager (Shwe Pauk Kan)
Company: Hillman Land
Location: North Okkalapa, Yangon Region, Myanmar
The Site Assistant Admin Manager is responsible for managing and coordinating daily administrative and operational activities. This role will ensure smooth site administration, staff support, facilities management, documentation, and coordination between the project site and Head Office.
1. Manpower & People Management
- Manage and monitor site manpower and daily workforce requirements.
- Prepare and manage staff shift rosters and duty schedules.
- Coordinate manpower allocation according to project requirements.
- Monitor attendance, leave, overtime, and staff movements.
- Coordinate with HR regarding recruitment, onboarding, transfers, resignations, and employee matters.
- Support employee welfare and resolve day-to-day staff issues.
- Maintain accurate manpower and attendance records.
2. Site Administration
- Manage daily administrative operations at the River Hills site.
- Ensure site offices and common facilities are properly maintained.
- Manage stationery, office supplies, equipment, and other administrative requirements.
- Coordinate with relevant departments to resolve site administrative issues.
- Prepare daily, weekly, and monthly site administration reports.
3. Store & Material Management
- Manage the site store and ensure proper control of materials and supplies.
- Monitor receiving, issuing, and stock balances.
- Maintain accurate stock records and documentation.
- Conduct regular stock checks and physical inventory.
- Monitor minimum stock levels and coordinate replenishment when required.
- Ensure proper storage and handling of materials and equipment.
- Coordinate with Procurement, Finance, and Project teams regarding material requirements.
4. Fuel Management
- Manage and monitor fuel usage for site vehicles, machinery, generators, and engineering activities.
- Maintain daily fuel receiving and usage records.
- Monitor fuel consumption against approved requirements.
- Control fuel distribution and ensure proper authorization.
- Conduct regular fuel stock checks and reconciliation.
- Prepare fuel consumption reports for management.
- Investigate and report unusual fuel consumption or discrepancies.
5. Engineering & Site Support
- Provide administrative and operational support to Engineers and Project teams.
- Coordinate site requirements for engineering activities.
- Arrange necessary manpower, equipment, fuel, transportation, and other resources.
- Ensure engineers and site teams have the required operational support.
- Coordinate with Construction and Engineering teams regarding daily site requirements.
6. Transportation & Logistics
- Coordinate site transportation and vehicle schedules.
- Manage vehicle allocation according to project requirements.
- Monitor vehicle usage, mileage, fuel consumption, and maintenance schedules.
- Coordinate transportation for engineers, staff, visitors, and site activities.
- Maintain proper transportation and vehicle records.
7. Accommodation & Facilities
- Manage staff accommodation and room allocation where applicable.
- Monitor accommodation facilities, utilities, cleanliness, and maintenance.
- Coordinate repairs and maintenance with relevant vendors or departments.
- Monitor electricity, water, internet, and other site utilities.
- Ensure site facilities are maintained in good condition.
8. Vendor & Service Provider Management
- Coordinate with site suppliers, contractors, and service providers.
- Monitor service quality and delivery.
- Support quotation and purchasing processes for site administrative requirements.
- Maintain vendor and service records.
- Follow up on outstanding administrative and facility-related issues.
9. Reporting & Documentation
- Maintain accurate site administration and operational records.
- Prepare manpower, roster, store, fuel, vehicle, and facility reports.
- Monitor administrative expenses and supporting documents.
- Report unusual incidents, shortages, discrepancies, or operational issues to management.
- Ensure all records are properly maintained and available for audit or management review.
10. Coordination
- Coordinate closely with the Project Manager, Construction Manager, Engineers, HR & Admin, Finance, Procurement, Store, and Security teams.
- Ensure smooth communication between the project site and Head Office.
- Support the implementation of company policies, procedures, and site rules.
- Perform other duties assigned by management.
