Overview
Assistant to MD & PMO Jobs in Cuajimalpa de Morelos, Mexico City, Mexico at FedEx
Title: Assistant to MD & PMO
Company: FedEx
Location: Cuajimalpa de Morelos, Mexico City, Mexico
Job Profile – Assistant to MD & PMO
The Assistant to the Managing Director (MD) and PMO will provide administrative, operational, and coordination support, ensuring timely follow‑up on activities, documentation, meetings, and key projects. This role requires a highly organized individual with excellent communication skills, strong attention to detail, and the ability to manage multiple tasks simultaneously.
🎯 Role Purpose
Provide comprehensive support to the MD and PMO team through agenda management, documentation control, reporting, project follow‑up, stakeholder communication, and assistance in corporate initiatives—ensuring order, efficiency, and compliance.
📌 Main Responsibilities
- Agenda management for the MD: scheduling meetings, appointments, travel, and executive commitments.
- Documentation administration: organizing, updating, and safeguarding contracts, minutes, presentations, and key files.
- Project follow‑up: supporting the PMO with updates to plans, status reports, deliverables, and timelines.
- Executive reporting: consolidating KPIs, metrics, and presentations for leadership meetings.
- Meeting organization: logistics, invitations, minutes, action items, and follow‑up.
- Vendor and contract coordination: tracking renewals, deliverables, and required documentation.
- Executive communication: drafting emails, announcements, presentations, and key messages.
- General administrative support: internal requests, minor purchases, expense tracking, filing, and operational assistance.
🧩 Profile Requirements
- Previous experience as Executive Assistant, Director’s Assistant, Project Assistant, PMO Assistant, or administrative roles involving project coordination.
- Intermediate–advanced English for communication with global teams.
- Basic/intermediate knowledge of project management, task tracking, and documentation control.
- Proficiency in Excel, PowerPoint, Teams, SharePoint, Outlook, and project tracking tools.
- Strong organizational and prioritization skills with the ability to manage multiple tasks.
- Ability to communicate effectively with stakeholders at different levels.
- Basic analytical skills and ability to prepare clear reports.
- Proactive attitude, service orientation, discretion, and problem‑solving mindset.
⭐ Key Competencies
- Organization & prioritization
- Effective communication
- Attention to detail
- Follow‑up & control
- Working under pressure
- Stakeholder management
- Confidentiality & judgment
- Proactivity
