Overview
Assistant to the CEO and Chief of Staff Jobs in Burbank, CA at Redrock Entertainment
Title: Assistant to the CEO and Chief of Staff
Company: Redrock Entertainment
Location: Burbank, CA
Redrock Entertainment is a multi-purpose end-to-end entertainment management and production company made up of award-winning creatives with over 30 years' experience managing iconic artist talent, creating unique brand content, and producing large-scale global live events. With extensive and multi-disciplinary experience in Entertainment, the Founders of Redrock Entertainment continue to lead the industry by focusing on what matters most — people. The world’s most iconic brands and artists choose us because we build relationships, experiences, and dreams that last a lifetime. We specialize in Film & Event Production, Talent Management, Creative Strategy, and Digital Media.
Position Description:
We are seeking a sharp, proactive, and highly accountable Assistant to support our CEO and Chief of Staff. This is a full-time role for someone who thrives in a dynamic environment, takes pride in delivering flawless execution, is exceptionally detail oriented, and understands the importance of discretion and reliability at the highest level. You’ll play a key role in helping our CEO and Chief of Staff stay focused, organized, and prepared across a range of business and personal priorities.
Responsibilities:
- Provide direct administrative and operational support to the CEO and Chief of Staff
- Work closely with the Chief of Staff to manage the CEO’s ever-changing schedule, priorities, and to-dos
- Serve as a liaison between the executive team and the broader staff, ensuring effective communication and follow-through
- Coordinate extensive domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
- Handle both business and personal errands for the CEO, including lunch orders, gift procurement, and special projects across multiple businesses and his estate.
- Assist in planning and executing internal events, such as holiday parties, team celebrations, and company-wide functions
- Maintain strict confidentiality and professionalism when handling highly sensitive information
- Track and manage action items, deadlines, and follow-ups with impeccable attention to detail
- Anticipate executive needs and proactively solve problems before they arise —anticipating conflicts, delays, or competing demands and offering timely solutions
- In collaboration with the Chief of Staff, prepare meeting agendas, briefing materials, and follow-up communications as needed
- Help streamline internal operations and collaborate with other Assistants and departments to ensure alignment
- Respond to questions or urgent needs after-hours or during weekends if needed. This typically isn’t time consuming but could be necessary for urgent requests or while the CEO is travelling.
- Assist the Chief of Staff with various administrative tasks as it relates to the CEO and/or operations of the company at large.
- Coordinate with receptionists and oversee office management, maintenance, and other vendors or contractors.
- Be an active contributor to a positive, fun, collaborative, and engaging office culture
- Other duties as assigned.
Qualifications:
- 1+ years of Assistant or similar support role, ideally supporting senior leadership
- 1+ years in the entertainment industry, with agency or live event production experience preferred
- Strong organizational and multitasking skills, with exceptional attention to detail and follow-through
- Highly accountable, dependable, and able to work independently while staying aligned with the team
- Excellent written and verbal communication skills
- Ability to maintain calm and professionalism in a fast-paced, high-stakes environment
- Discreet and trustworthy with confidential information
- Tech-savvy with proficiency in Microsoft Office, Google Workspace, Zoom, Slack, iCal, etc.
- Professional mannerism and composed nature
- Well-traveled is a preference but not required
At Redrock Entertainment, we truly believe our success is achieved by the strength and heart of our people. Not only do we embrace and celebrate the diversity of our ideas and experiences, we also strive for the same in our employees. At Redrock, we are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or other class protected by applicable law. We are proud to be an equal opportunity workplace.
To Apply: Please send resumes to [email protected].
