ASSOCIATE – PROGRAM OPERATIONS

Overview

ASSOCIATE – PROGRAM OPERATIONS Jobs in Colombo, Western Province, Sri Lanka at Room to Read Sri Lanka

Title: ASSOCIATE – PROGRAM OPERATIONS

Company: Room to Read Sri Lanka

Location: Colombo, Western Province, Sri Lanka

World Change Starts with Educated Children.®

Here at Room to Read, we believe there is no better investment than a child’s education. If you are as passionate as we are, we invite you to explore a career with Room to Read. Room to Read – Sri Lanka is an INGO registered with the Ministry of Social Services (Reg.No. FL-103204) and works in liaison with the Ministry of Education, the Ministry of Child Development & Women’s Empowerment Ministry of Social Services and Social Welfare. We provide educational opportunities through two main programs, namely Literacy and Girls Education.

For more information, visit www.roomtoread.org

ASSOCIATE, PROGRAM OPERATIONS

(01 POSITION – BASED IN COLOMBO)

POSITION OVERVIEW

The Program Operations Associate position will be responsible for Room to Read in carrying out all the collection, compiling, and editing of all kinds of internal and external reporting. This includes, but is not limited to, donor reporting, NGO reporting, MoUs, and all kinds of meeting reports. Support the Country Director (CD) in administrative functions related to NGO secretariats, District Secretariats, and the Ministry of Education. The position will have regular interactions with all staff.

PRIMARY DUTIES & RESPONSIBILITIES

• Work closely with field program operations and Literacy & GEP teams in the country office and on gathering reports and information to prepare all internal and external reports.
• Support preparation of all MOUs, Partner agreements, School agreements, Terms of Reference & other agreements.
• Preparation of Annual Action plans, Annual updated information submissions, quarterly NGO reports for NGO secretariat, National & Provincial Ministries of Education, Donors, and maintain updated records systematically.
• Generate Budget Monitoring Reports monthly and quarterly in coordination with the field operations teams, Literacy, GEP & Finance teams.
• Assist Manager – Admin & Operations in the Annual Planning & Budgeting process and work closely with the finance team.
• Support in reviewing and updating program operations-related manuals, process charts, guidelines, and checklists, and train/guide field staff to ensure they are consistently complying with and adhering to those.
• Handling monthly cash forecasting process and supporting the finance function on timely submission to the Global Office.
• Assist in preparing regular updates on program implementation & plans to the Country Management Team.
• Support internal auditors during the internal auditing process and work with the Program Operations Manager in producing necessary reports and documents.
• Liaise with NGO Coordinator, District Secretariats, and relevant officials attached to the NGO secretariat, and support the Manager, Program Operations, in attending periodic meetings at the Colombo District Secretariat.
• Handle DevResults work with GSD power users and train/guide field staff on DevResults.
• Review and allocate GSD annual forecasts.
• Coordinate monthly progress review meetings with program teams and maintain meeting reports.
• Attend Project Management-related meetings with the Global Office and Country Office and handle all related documentation.
• Monitor monthly program expenses through BMT and do reconciliations with finance performance reports.
• Handling petty cash payments and maintaining records.
• Handling stationery requests, dispatching, and maintaining records of purchase and distribution of stationery and groceries.
• Coordinating the Mobitel corporate voice and data package and handling the payment process.
• Coordinate and manage the PickMe corporate app and handle the payment process.
• Handling documentation and correspondence related to GINKI process.
• Record keeping of all lease agreements & renewal notices.
• Perform any other duties delegated by the Supervisor

Qualifications Required:

• A Degree in the relevant field
• A diploma in secretarial practices will be an added qualification
• Excellent verbal and written communication skills in English and local language (Sinhala or Tamil)
• Sound knowledge in compiling, documentation, and report writing.
• Computer literate with proficiency in MS Office
• Must have proficient knowledge in office administration.
• Effective verbal and listening communication skills.

To be successful as a member of the Room to Read team, you will also:

• Have a passion for our mission and a strong desire to impact a dynamic non-profit organization
• Be an innovative and creative thinker—not afraid to try something new and inspire others
• Have a very high level of personal and professional integrity and trustworthiness
• Have a strong work ethic and require minimal direction
• Work well independently as well as part of a team
• Thrive in a fast-paced and fun environment

The salary range for this position will be determined based upon the experience of the candidate hired. Benefits including health, accident, and provident fund are also provided. Additional benefits include a unique opportunity to be part of an innovative, meaningful, and rapidly growing organization that is changing the world through the lifelong gift of education.

Should you meet our expectations, please forward your detailed CV together with the names & contact details of 03 non-related referees within 10 days to [email protected] (Please mention the post applied for in the subject line).

“Room to Read is a child-safe organization; all personnel must adhere to Room to Read’s Child Protection Policy, Child Protection Code of Conduct and Prevention of Sexual Exploitation and Abuse (PSEA) Policy.“

A background check will include the verification of employment history and a criminal check. Selected candidates may be required to provide additional information to conduct a background check.

Only shortlisted candidates will be notified. Room to Read is an equal opportunity employer.

Canvassing will be a definite disqualification