Overview
Attendance Clerk Jobs in Cypress, TX at Harmony Science Academy-Cypress
Overview
We are seeking a highly organized, detail-oriented Attendance Clerk to join our campus team. The Attendance Clerk plays an essential role in ensuring accurate student attendance records and maintaining compliance with district and state attendance requirements.
The ideal candidate is dependable, organized, customer-service oriented, and able to manage confidential student information with accuracy and integrity. This position requires strong communication skills, attention to detail, data management abilities, and the ability to work collaboratively with students, families, teachers, campus staff, and administrators.
Bilingual Spanish-speaking candidates are strongly preferred.
Key Responsibilities
Attendance Management & Compliance
- Maintain accurate and up-to-date student attendance records in accordance with district and state requirements.
- Monitor daily attendance submissions and ensure teachers complete attendance for all required class periods.
- Enter, review, verify, and correct attendance information in the district student information system.
- Generate and review required attendance and enrollment reports.
- Ensure attendance reporting data is accurate and free of errors.
- Verify student absences by collecting and maintaining required documentation from parents and guardians.
- Maintain organized attendance documentation and campus attendance records.
- Follow up with teachers and campus staff to verify or resolve attendance discrepancies.
- Track consecutive and excessive student absences and communicate concerns with appropriate campus personnel.
Parent & Student Communication
- Communicate with parents and guardians regarding student absences and required attendance documentation.
- Send attendance letters, emails, and other communications regarding excessive or consecutive absences.
- Provide professional and courteous customer service to students, families, staff, and visitors.
- Support campus administration with attendance-related communication and documentation.
Reporting & Administrative Support
- Prepare required attendance documentation for truancy-related cases and administrative review.
- Assist with preparing documentation and reports for attendance review meetings and committees.
- Maintain accurate student method-of-instruction designations and other required attendance information.
- Work collaboratively with campus departments to resolve data entry errors and attendance concerns.
- Compile, organize, and maintain confidential student records and documentation.
- Perform general clerical and administrative duties as assigned.
- Perform other duties as assigned by campus administration.
Qualifications
- High School Diploma or GED required.
- Minimum of two years of clerical, administrative, customer service, or related experience preferred.
- Experience working in a school or educational setting is preferred.
- Experience with student information systems or data management systems is preferred.
- Bilingual Spanish-speaking ability is preferred.
Skills and Abilities
- Strong attention to detail and commitment to accuracy.
- Ability to maintain confidential student and family information.
- Excellent written and verbal communication skills.
- Ability to communicate effectively with students, parents, teachers, administrators, and other stakeholders.
- Strong organizational and time-management skills.
- Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
- Ability to analyze data and generate reports.
- Strong problem-solving and critical-thinking skills.
- Ability to establish and maintain positive working relationships with internal and external stakeholders.
- Proficiency with computers, databases, spreadsheets, word processing programs, email, and office equipment.
- Experience with Google Workspace and Microsoft Office is preferred.
- Ability to work independently while also collaborating effectively as part of a team.
Work Environment
This position primarily works in an office setting and may require prolonged periods of sitting and working at a computer. Occasional light lifting may be required. Some evening, weekend, or campus-related activities may occasionally be required.
Why Join Our Team?
The Attendance Clerk is an important member of our campus operations team and directly supports student success by ensuring accurate attendance records, maintaining compliance, and strengthening communication between the school and families.
If you are organized, dependable, detail-oriented, and passionate about supporting students and families, we encourage you to apply.
Job Type: Full-time
Pay: From $19.00 per hour
Expected hours: 40.0 per week
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Title: Attendance Clerk
Company: Harmony Science Academy-Cypress
Location: Cypress, TX
Category:
