Overview
AVP Admin Jobs in Mumbai Metropolitan Region at Randstad India
Title: AVP Admin
Company: Randstad India
Location: Mumbai Metropolitan Region
Professional Experience & Responsibilities:
General Administration & Facility Management
· Ensure smooth day-to-day administrative operations across office premises
· Maintain office infrastructure, seating arrangements, and workspace readiness
· Oversee housekeeping standards ensuring a clean, hygienic, and clutter-free environment always
· Ensure all areas (workstations, cabins, meeting rooms, washrooms, common areas) are maintained dust-free and presentable
· Conduct periodic inspections of office premises and take corrective actions proactively
· Manage office assets, inventory, and consumables effectively
Vendor Management
· Manage and coordinate with vendors including housekeeping, security, pantry, maintenance, and facility services
· Ensure vendor SLAs are adhered to and services are delivered as per defined standards
· Handle vendor negotiations, renewals, billing, and performance reviews
· Ensure timely resolution of any service-related issues.
Pantry Management & Supervision
· Supervise pantry staff and ensure proper functioning of pantry operations
· Define and implement hygiene standards for pantry areas (clean utensils, storage, waste disposal, etc.)
· Ensure availability of pantry supplies (tea/coffee, beverages, snacks, etc.) always
· Guide pantry staff on service etiquette, presentation, and timely service
Ensure the pantry area is always clean, organized, and well-maintained
Meeting Room & Boardroom Management
· Ensure proper arrangement and readiness of boardrooms and meeting rooms for MD/CEO meetings, senior management discussions, and guest visits
· Coordinate seating, cleanliness, and presentation before every meeting
· Ensure pantry setup for meetings (tea/coffee/water/snacks) is done professionally and on time
· Maintain high standards of decorum, confidentiality, and service during board/committee meetings
· Ensure all meeting rooms are reset and maintained post usage
Office Cleanliness, Discipline & Decorum
· Ensure office premises maintain a professional, organized, and disciplined environment
· Enforce cleanliness standards across all departments
· Monitor housekeeping staff to ensure dust-free surfaces, clean floors, sanitized washrooms, and well-maintained common areas
· Maintain aesthetic appeal of office (lighting, arrangement, basic decor, etc.)
· Address any gaps in upkeep immediately and ensure corrective measures
Security & Safety Coordination
· Coordinate with security team for access control, visitor management, and employee safety
· Ensure proper entry/exit protocols are followed
· Maintain visitor records and ensure professional handling of guests
Event & Internal Coordination
· Support internal events, meetings, and management visits with required administrative arrangements
· Ensure seamless coordination for logistics, seating, refreshments, and overall setup
Compliance & Cost Control
· Ensure adherence to administrative policies and procedures
· Monitor administrative expenses and optimize costs wherever possible
· Maintain proper documentation, records, and reports related to admin activities
