Overview
Ball Arena Administrative Assistant Jobs in Denver, Colorado, USA at Argus Event Staffing
Job Description
General Summary
The Administrative Assistant is a vital role in ensuring proper staffing alignment for various events and supports day-to-day operations. Their primary focus is helping with staffing, sending staffing updates, and assisting SR & Venue Admins in non-event day activities.
Staffing is to remain their number one priority.
Principal Duties and Responsibilities
Efficiently utilize scheduling software (e.g. ABI) to schedule staff and keep staffing numbers up to date.
Collaborate with SR Admin & Venue Admin to determine staffing requirements, ensuring adequate coverage before each event.
New Hire Trainings that are specific to the venue for new team members.
Prepare and distribute necessary paperwork for event check-ins.
Schedule supervisors for their monthly shifts.
Organize and scan monthly show files.
Organize office supplies and maintain inventory sheet.
Help maintain spreadsheets and forms.
Communicate effectively with the supervisors and team members within the venue.
Report directly to the SR Admin for pre-event and event day preparations.
Assist staff with check-in/out procedures and provide necessary materials for their shifts.
Document staff attendance and report any HR-related issues.
Experience and Skills
Knowledge, Skills, and Abilities Required
Minimum of 2 years staffing/scheduling experience.
Professionalismwhen around our Venue clients.
Exhibit strongleadershipqualities and excellent interpersonal skills.
Willingness tolead by exampleand take direction.
Proficiency in verbal and writtencommunication.
Computer literacy, including knowledge of scheduling software, Microsoft Word, and Excel.
Ability to adapt positively to change.
Strong emphasis on customer service.
Exceptional organizational skills andattention to detail.
Capability to multitask effectively.
Outstandingproblem-solvingand negotiation abilities.
Must obtain (within 90-days of employment and/or maintain a current Guards License.
Physical Demands of the Job:
While performing the essential functions of the job, the employee constantly operates a computer and other office devices such telephone and copy/scanning devices. Constantly moves about the venue before, during, and after events to service clients and supervise staff; constantly communicate with a sense of urgency via telephone, email, and in-person with others to exchange accurate information.
Psychological Demands:
While performing the essential functions of this job, the employee is continuously asked to multi-task under time limits. Position requires constant attention to precise details and accuracy of specified standards including: following simple to complex (more than 3 steps) instructions, and concentration which frequently extends beyond 30 minutes at a time. Employees in this role will constantly be in
leadership roles
;
this requires directing others either verbally or in writing to complete tasks in prescribed time frames. This position also requires constant use of interpersonal skills including: ability to direct/motivate/inform staff and foster
collaboration
, being able to recognize and resolve conflicts, being able to openly communicate in writing and verbally with clients and HQ.
Working Conditions:
The essential functions of this position are performed both indoors and outdoors. The nois…
Title: Ball Arena Administrative Assistant
Company: Argus Event Staffing
Location: Denver, Colorado, USA
Category: Administrative/Clerical, Customer Service/HelpDesk
