Overview
Bids & Tenders Admin Coordinator Jobs in Mumbai, Maharashtra, India at Air Charter Service
Title: Bids & Tenders Admin Coordinator
Company: Air Charter Service
Location: Mumbai, Maharashtra, India
Company Description
Air Charter Service are the number one aviation broker globally. Having started in the basement of our Chairman’s home, we now employ over 600 people across the globe and provide brokering services to our Cargo; Commercial and Private Jet clients.
We have an exciting opportunity for an experienced contract administrator to join our Bids department.
Supporting the Bids & Tenders Team, you will be responsible for mainly contract administration, from creation of new standard contracts, implementing and tracking. This is very much a lynchpin role for the department organising the workflow for the team and ensuring the department works smoothly.
Job Description
LIFE AS A CONTRACTS COORDINATOR
Vendor On-boarding- registering new clients, ensuring all correct information and documentations is required
Assist in the preparation, submission, record-keeping of Request for Proposals (RFP), Invitation to Tenders (ITT) and Bids (government and non-governmental).
Co-ordinating with various departments (such as Legal, Compliance and individual brokers).
Checking terms and conditions to ensure all relevant information is completed, signed and filed correctly
Ensuring that the information library of information is accurate and kept up to date at all times
General Administrative Tasks / diary management for team / chasing signatories/ DocuSign/ formatting/ stationery etc.
First port of call for incoming enquiries
Checking the departments inbox – organising and checking team workload
Reading through Bid documentation and assisting Bid Manager with any administrative tasks connecting to this
Liaising with Legal to discuss any Legal obligations that might be asked
Liaising with Compliance to discuss any obligations we may need to fulfil.
Qualifications
THE PERSON
Manage time efficiently as there will be deadline driven submissions.
Maintain effective inter-departmental communications
Prior experience with contract administration and document management
Familiar with reading and understanding legal contracts
Familiarity with portals such as SAPAriba, eBuy, Bidding Source, GeM, eProcurement and tendering processes of private organisations
Outstanding written and verbal communication skills
Excellent attention to detail and strong organisational skills
Self-motivated with an eagerness to learn
Ability to have a commercial outlook
Ability to work independently, while also collaborating with teams internal to / outside of ACS.
Resilient with the ability to think out-of-the box
Personal values are aligned to ACS and our mission to deliver beyond expectations
Proficient in MS office packages
Additional Information
WHAT IS IN IT FOR YOU
Free breakfast in our onsite canteen
Continued professional development
Private healthcare and pension
22 days holiday per year which increases with length of service
10 days Indian Public holiday in a year
A friendly fun and very exciting environment enhanced with regular company-funded social events such as socials and seasonal parties
Diversity and Inclusion
Here at ACS we’re passionate about bringing people together to create a truly inclusive environment that promotes and values diversity, across our global network of offices.
