Overview
Bilingual Administrative Assistant Jobs in Bas-Saint-Laurent, Quebec, Canada at Aversan Inc.
Location: Bas-Saint-Laurent
Aversan Inc. () is a trusted multi-service engineering and electronics manufacturing company. Aversan delivers leading-edge and reliable safety-critical electronics and software systems to the aerospace, defence, and space industries.
We are currently seeking a qualified Bilingual Administrative Assistant . The role involves providing high-level administrative support, including scheduling, travel arrangements, and office coordination, while also supporting HR and Finance with tasks such as timesheet tracking, invoice processing, and vendor management.
Location: St. Laurent, QC
Job Type: On-site
Responsibilities
Manage all aspects of complex scheduling and planning requirements, including travel arrangements, both domestic and international;
Coordinate and plan meetings, including audiovisual and conference arrangements;
Prepare and process applicable expense reports and invoices;
Create and edit presentations, spreadsheets, and organizational charts;
Greet visitors and ensure compliance with security regulations;
Answer and redirect phone calls as needed;
Provide general information in person or by phone;
Process and follow up on various mailings and courier deliveries;
Oversee business meal orders, receive them, and handle set-up;
Orders and receives office supplies, and ensures inventory is maintained;
Actively participates in organizing local activities (events offered by the social committee, United Way, the HSE committee, etc.);
Support the Human Resources department with timesheet tracking and accounting and other related tasks;
Support the Finance department with vendor management, invoice processing, coding in the SAP ERP system, and any related tasks.
Basic Qualifications
High school diploma in office automation or equivalent experience;
3-5 years of administrative support experience;
Bilingual (spoken and written in French and English);
Experience exercising discretion and confidentiality with sensitive company information;
Excellent organizational skills with the ability to think proactively and prioritize work;
Advanced MS Office skills, including Outlook, Word, Excel, and PowerPoint;
Experience using Concur for business travel management;
Experience in an international business environment and/or with complex matrices;
Knowledge of the SAP ERP system;
Basic accounting knowledge.
Title: Bilingual Administrative Assistant
Company: Aversan Inc.
Location: Bas-Saint-Laurent, Quebec, Canada
Category: Administrative/Clerical (Office Administrator/ Coordinator)
