Overview
Blue Spruce: Administrative/Accounting Assistant Jobs in Sunnyvale, California, USA at Wonderbench
Position: Blue Spruce: Administrative / Accounting Assistant
Blue Spruce Landscaping & Construction:
Administrative/Accounting Assistant Background
Blue Spruce Landscape & Construction, Inc. is a full-service landscaping and construction company based in Campbell, California. The company provides a range of services, including landscape design, installation, maintenance, and custom residential construction. With over 30 years of experience, Blue Spruce Landscape & Construction has become known for its exceptional craftsmanship, attention to detail, and commitment to customer satisfaction.
We are looking for a reliable and organized Administrative/Accounting Assistant to handle various accounting tasks within our landscape and construction business. The role requires proficiency with Quick Books Desktop, solid accounting knowledge, and the ability to work in a fast-paced environment. The successful candidate will also assist in ensuring financial accuracy and contribute to efficient bookkeeping practices. This is an on-site position.
Responsibilities:
Accounts Payable & Receivable:
Process and manage invoices, vendor payments, and client receipts. Ensure timely and accurate transactions; assist with job costing for projects to ensure accurate billing.
Quick Books Management:
Utilize Quick Books to record financial transactions, reconcile accounts, generate reports, and maintain accurate financial records.
Payroll Support:
Assist with payroll processing and ensure compliance with tax regulations.
Financial Reporting:
Prepare monthly, quarterly, and annual financial reports for management review. Assist in budget tracking and forecasting.
Documentation & Filing:
Maintain organized files for financial records, contracts, permits, and other essential documentation. Ensure proper recordkeeping in accordance with company policies and regulations.
Compliance:
Ensure compliance with local, state, and federal labor and tax regulations.
Administrative Support:
Provide general administrative assistance, including answering phone calls, scheduling meetings, and maintaining office supplies.
Client & Vendor Communication:
Handle customer service inquiries related to billing and payments. Maintain positive relationships with clients, vendors, and subcontractors.
Position Requirements
:
Experience:
Minimum of 2 years in administrative and accounting support roles, preferably in the construction industry.
Software Proficiency:
Expertise in Quick Books for managing finances and generating reports is essential. Expertise in Microsoft Excel and Word is required.
Accounting Knowledge:
Strong understanding of basic accounting principles and financial recordkeeping.
Attention to Detail:
High level of accuracy and attention to detail in all financial and administrative tasks.
Organizational Skills:
Ability to prioritize and manage multiple tasks effectively in a fast-paced environment.
Communication Skills:
Excellent verbal and written communication skills, with the ability to interact professionally with clients, vendors, and team members.
Education:
Associate’s degree in Accounting, Business Administration, or related field preferred.
Preferred Qualifications:
Previous experience in a construction or trades-related business.
Familiarity with construction-specific accounting software is a plus.
Bilingual (English/Spanish)
This position is non-exempt. Compensation is dependent on experience and skill level. Benefits package and incentives are provided.
Benefits:
Competitive salary based on experience
Health insurance options
Paid time off (PTO)
Simple IRA with company match
Opportunities for career growth within the company
Supportive and collaborative work environment
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Title: Blue Spruce: Administrative/Accounting Assistant
Company: Wonderbench
Location: Sunnyvale, California, USA
Category: Accounting (Office Administrator/ Coordinator, Bookkeeper/ Accounting Clerk, Accounting Assistant), Administrative/Clerical (Office Administrator/ Coordinator, Bookkeeper/ Accounting Clerk)
