Overview
Bookkeeper/Administrative Assistant Jobs in Loxahatchee, FL at Confidential
Job Summary
We are seeking a reliable, detail-oriented Bookkeeping & Office Support Specialist to manage the financial, HR, and administrative operations of our landscaping company. This role owns QuickBooks Online invoicing and payroll, E-Verify compliance, HR reporting, and day-to-day customer service and office support. The ideal candidate is comfortable wearing multiple hats in a small-business, fast-paced seasonal environment.
Key Responsibilities
QuickBooks Online (QBO)
- Process residential and commercial invoicing; apply and process payments
- Prepare bank deposits
- Maintain employee profiles and process payroll
- Handle payroll tax forms and child support payment withholdings
- Cut checks; mark invoices paid/past due and follow up as needed
Compliance & HR
- Manage E-Verify: open new cases, monitor and update existing cases
- Handle general HR administrative duties
- Process workers’ compensation incident reports
- Prepare HR/payroll reports: employee reports, w/o audits, Form 940, Form 941, UCT-6 state/federal reports, profit & loss statements, and subcontractor reporting
Customer Service & Office Support
- Answer phones and handle customer calls and work orders
- Track fleet/fuel activity via Wex Fleet
- Use LMN for job/project-related tracking
- General administrative duties as assigned
Qualifications
- 2+ years of bookkeeping/administrative experience, ideally including payroll processing
- Proficiency in QuickBooks Online required
- Experience with E-Verify preferred
- Proficient in Microsoft Word, Excel, and Outlook
- Strong attention to detail and ability to multitask
- Excellent customer service and phone communication skills
- Bilingual preferred
- Landscaping, construction, or field-service industry experience a plus
What We Value
- Trustworthiness with confidential employee and financial information
- A team-oriented, adaptable approach to a varied daily workload
Pay: $22.00 – $25.00 per hour
Work Location: In person
Title: Bookkeeper/Administrative Assistant
Company: Confidential
Location: Loxahatchee, FL
Category:
