Overview
Budget Administrative Specialist Jobs in Prince George’s County, MD at Prince George’s County Public Schools
Description
Job Title
Budget Administrative Specialist
Location
Organization Name
Budget and Management Services
Department Description
POSITION SUMMARY:
Under the direction of the Supervising Budget Analyst, the Budget Administrative Specialist provides administrative and technical budget support to the Office of Budget and Management Services by assisting school bookkeepers and department staff with routine budget processes, documentation, and inquiries. The incumbent of this position prepares and tracks budget correspondence, Board Action Summary forms, county transmittal letters, budget records, and related materials in accordance with established procedures.
Brief Description
This is an ASASP Unit III position, 12 months – Pay Table 900 – Grade 24
Salary Range: $64,625- $134,946
CLOSING DATE: September 10, 2026
Detailed Description
DUTIES & RESPONSIBILITIES:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
- Provides day-to-day technical assistance to school bookkeepers, school staff, and budget office customers regarding budget forms, timelines, coding, submissions, and routine procedural questions;
- Drafts, formats, routes, and tracks budget transmittal letters, correspondence to the county, and related budget documentation for management review and approval;
- Prepares Board Action Summary forms, supporting attachments, agenda materials, and routing packages for Board of Education actions involving budget items;
- Maintains budget records, logs, templates, calendars, electronic files, distribution lists, and documentation needed to support budget development and execution activities;
- Reviews school and department budget submissions, amendments, forms, and supporting materials for completeness, accuracy, and consistency with established instructions before routing for review;
- Coordinates meetings, communications, reminders, and follow-up with schools, departments, county staff, and internal budget teams to ensure timely completion of budget tasks;
- Supports budget development and execution processes by entering data, preparing basic reports, compiling materials, and performing other administrative budget support duties; and
- Performs other duties as assigned.
Job Requirements
QUALIFICATIONS:
The requirements listed below are representative of the knowledge, skill, and/or ability required.
- Knowledge of basic public-sector budget processes, school-based budgeting procedures, account coding, budget forms, and records management;
- Knowledge of Board and county transmittal processes and standard office practices;
- Working knowledge of Microsoft Office, spreadsheets, and budget/Enterprise Resource Planning (ERP) systems;
- Strong communication, proofreading, customer service, organization, data entry, spreadsheet, document preparation, scheduling, tracking, and follow-up skills;
- Ability to prepare accurate correspondence and agenda materials under established timelines;
- Ability to interpret and apply established budget procedures and assist school bookkeepers with routine issues;
- Ability to maintain confidentiality, prioritize competing deadlines, identify incomplete or inconsistent documentation and escalate exceptions; and
- Ability to work collaboratively with schools and central office staff.
EDUCATION AND/OR EXPERIENCE REQUIREMENTS:
High school diploma or equivalent required; Associates degree or coursework in business administration, accounting, finance, public administration, or related field preferred. A minimum of three (3) years of progressively responsible administrative, clerical, accounting, budget, finance, school office, or related experience involving document preparation, data entry, customer service, tracking deadlines, and use of spreadsheets or enterprise systems. Previous school system or public-sector experience preferred.
CERTIFICATION REQUIREMENTS:
None required.
SUPERVISORY RESPONSIBILITIES:
No direct supervisory responsibilities.
PHYSICAL DEMANDS:
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls.The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl.Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception.While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.
WORKING ENVIRONMENT:
The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.
ADDITIONAL INFORMATION:
None.
Additional Details
Direct Deposit is expected as a condition of new hire employment.
As a condition of employment, all applicants for employment must be qualified to work in the United States without sponsorship by PGCPS. If you are not work-authorized and would require PGCPS to sponsor you for a work visa, you will not be considered for employment.
How To Apply
To submit an application online, select Apply.
Please complete ALL sections and provide applicable details to ensure full consideration. If you need assistance with submitting your application online, please contact Bridget Richardson at [email protected].
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Title: Budget Administrative Specialist
Company: Prince George’s County Public Schools
Location: Prince George’s County, MD
Category:
