Overview
Building Secretary Jobs in Dunlap, IL at Dunlap CUSD323
Full Job Description
This position starts with the 2025-2026 school year. The position is 5-3/4 hours a day, 5 days a week, & 200 days per year
The Building Secretary provides assistance in the daily operations of the school by supporting the work of the principal and serving as a point of contact for students, staff, and the public.
– Greets all visitors with courtesy, making sure that security procedures are consistently followed
– Answers the telephone in a professional courteous manner
– Communicates effectively with teachers, staff, parents, and community members
– Keeps the principal informed of all important calls, visitors, messages and other events pertaining to the function of our school
– Tracks daily, monthly, yearly attendance through PowerSchool
– Assists with employee absence creation and substitute placements through AESOP program
– Creates reports as specified by the building principal
– Manages the master building calendar
– Ensures needed supplies are available and office equipment is in working order
– Maintains and updates all student records as required
– Manages student registration process
– Maintains strict confidentiality of all office, school, and personnel information
– Handles all minor accidents and illnesses that come to the office in an efficient and professional manner in accordance with school policies
– Dispenses medication to students in accordance with school policies
– Presents a positive image to the office and the building as a whole
– Assists with approval and management of time clocks
– Provides time clock assistance to staff
– Assists with management of student activities accounts by placing orders, tracking the receipt of orders placed, and utilizing the purchase order system
– Completes all state reports (SIS, IEP, ELL, etc.)
– Other duties as assigned
:
– High School Diploma or GED
– Excellent organizational skills with strong attention to detail
– Proficient in typing, filing, copying and other clerical functions
– Proficient in standard office software applications, including Microsoft Word, internet usage, email usage, Microsoft Excel
– Excellent interpersonal communication skills. Able to communicate effectively with staff at all levels, students, parents, and the general public
– Ability to interact with children in a positive and nurturing manner
– Ability to multi-task while maintaining a calm and professional demeanor
– Ability to read, write and speak the English language
– Ability to assess and anticipate clerical tasks needed
– Understanding of school, district, and state rules and regulations regarding school operations
– Mental Demands: calculating, comparing, evaluation, interpreting, organizing, consulting, analyzing, planning, documenting, specifying, coordinating, implementing, and presenting
– Physical Demands: bending, stooping, kneeling, twisting, reaching, sitting for prolonged periods of time, standing, walking, lifting, finger dexterity, grasping, repetitive motions, talking, hearing and visual acuity
– Environmental Conditions: The work is performed primarily indoors; however, outside work is required on occasion. Travel between buildings may be a requirement
Job Types: Full-time, Part-time
Pay: $16.00 – $19.00 per hour
Expected hours: 28.75 per week
Benefits:
Paid time off
Schedule:
Day shift
Monday to Friday
No weekends
Work Location: In person
Title: Building Secretary
Company: Dunlap CUSD323
Location: Dunlap, IL
Category:
