Business Operations & Finance Manager

Overview

Business Operations & Finance Manager Jobs in Toronto, Canada at Dexotech

Dexotech is a specialized engineering services company providing advanced engineering, diagnostics, testing, forensic engineering, and metrology services to utilities, industrial facilities, renewable energy developers, EPC contractors, and consultants throughout North America.

We are a growing, employee-focused organization that values technical excellence, accountability, professionalism, and long-term client relationships. As we continue to expand, we are investing in the people, systems, and processes that will support the next stage of our growth.

Position Overview

The Business Operations & Finance Manager is responsible for the day-to-day management of the company’s finance, administration, business operations, and internal support functions.

Reporting directly to the Managing Director, this position plays a key role in ensuring that the business operates efficiently, financial information is accurate and timely, operational processes are well organized, and the administrative needs of the organization are executed to a consistently high standard.

This is a hands‑on management role requiring a professional who is equally comfortable executing day-to-day responsibilities while improving the systems, processes, and workflows that support a growing business.

Location

This position is based in South Etobicoke, Ontario. While we may offer a flexible work environment to the right candidate, regular in‑office presence is expected to support collaboration with our engineering and operations teams.

Key Responsibilities Finance & Accounting

• Manage the day-to-day financial administration of the company using QBO or similar platforms.
• Process Accounts Payable and Accounts Receivable.
• Prepare customer invoices and monitor collections.
• Perform bank, credit card, and general ledger reconciliations.
• Maintain accurate financial records and supporting documentation.
• Prepare monthly financial reports for management review.
• Monitor project costs and assist with project profitability reporting.
• Coordinate payroll preparation and employee expense reimbursements.
• Prepare GST/HST working papers and support year‑end accounting activities.
• Work closely with external accountants during month‑end, year‑end, and tax reporting.

Business Operations

• Coordinate daily administrative operations across the organization.
• Support project administration, scheduling, and operational coordination.
• Maintain CRM, project tracking, and operational reporting systems.
• Maintain accurate project, customer, and operational records.
• Coordinate travel arrangements, shipping, logistics, and courier services.
• Manage office vendors, purchasing, equipment, and facilities.
• Coordinate purchasing and supplier relationships
• Maintain company asset records and equipment tracking.
• Support proposal preparation and administrative project deliverables.
• Monitor operational priorities and ensure follow‑up activities are completed.

Human Resources & Administration

• Coordinate recruitment activities, interview scheduling, and onboarding.
• Maintain employee records and HR documentation.
• Coordinate payroll information, benefits administration, and vacation tracking.
• Track employee training, certifications, and professional development.
• Assist with employee communications and general workplace administration.
• Assist with employee performance review administration.

Compliance & Corporate Administration

• Maintain compliance with customer qualification platforms such as ISNetworld and Avetta.
• Coordinate WSIB documentation and related administrative requirements.
• Maintain corporate insurance certificates, licenses, and regulatory documentation.
• Support ISO and quality management initiatives.
• Maintain organized corporate records and document management systems.
• Identify opportunities to improve administrative and operational efficiency.
• Develop and document standard operating procedures.
• Support the implementation, optimization, and ongoing administration of Microsoft Business Central and related business systems
• Develop reports, dashboards, and performance metrics to support management decision‑making.
• Recommend practical improvements to workflows, reporting, and internal processes.

Qualifications Required

• 1…

Title: Business Operations & Finance Manager

Company: Dexotech

Location: Toronto, Canada

Category: