Overview
Center Admin Jobs in Ho Chi Minh City, Vietnam at UPS
Title: Center Admin
Company: UPS
Location: Ho Chi Minh City, Vietnam
Working location: 18A Cong Hoa, Bay Hien Ward, Ho Chi Minh City
Work schedule: Monday to Saturday
1. Contract & Procurement:
– Manage end-to-end contract process for operational services (vendors, OGP/OSP, etc.)
– Source and compare quotations to ensure competitive pricing
– Prepare cost proposals and follow internal approval workflows
– Coordinate contract signing and renewa
– Create and manage Purchase Orders (PO) for monthly and ad-hoc expenses
2. Cost Control & Tracking
– Monitor and track monthly operating expenses (utilities, logistics, warehouse costs, etc.)
– Upload and maintain cost data in internal systems
– Track OGP/OSP volume and cost across multiple regions
– Consolidate and report monthly expense
3. Reconciliation & payment
– Perform monthly cost reconciliation
– Vendor invoice and related expenses
– Ensure accuracy between actual costs & invoices
– Coordinate with Finance to process payments on time
3. Reporting & admin support
– Prepare monthly OT reports, incentives
– Support internal audits and documentation
– Handle ad-hoc admin tasks
Your Skills & Requirements
- Good oral and written communication skill in Vietnamese and English
- English & Vietnamese translation skill required
- Good computer literacy
- Min 2 years relevant experience in similar capacity
- University or College graduation; Finance/Accounting/Administration is preferred
- Hard working, diligent, & Self-motivated
- Able to work under pressure
