Overview
City of Victoria – Records Coordinator (Closes Feb 15/2024 Jobs in Fredericton, Canada at ARMA Vancouver Island
Position: City of Victoria – Records Coordinator (Closes Feb 15/2024)
Victoria is a vibrant, diverse, and sustainably focused capital city, where human well-being and the environment are priorities and where the community feels valued, heard, and understood. As part of its commitment to modernization, efficiency, and information governance, the City is seeking a Records Coordinator to play a key role in the ongoing development, implementation, and maintenance of its corporate records management program, including the development and implementation of a modern Electronic Document and Records Management System (EDRMS) using Microsoft SharePoint Online and Purview.
Reporting to the Supervisor of Archives and Records, this position coordinates day-to-day records management activities, participates in corporate records projects and training, and works closely with departments to ensure compliance with recordkeeping policies and procedures.
Our ideal candidate has a passion for delivering public sector excellence, is customer service focused and truly understands and promotes the significance of records management in the municipal environment. If you are passionate about records management and want to contribute to the City’s ongoing efforts to improve its information governance practices, we invite you to join our dynamic team. Your expertise will be pivotal in shaping the future of the City’s records management landscape.
POSITION FUNCTION
Reporting to the Supervisor, Archives and Records, the Records Coordinator plays a key role in contributing to the ongoing development, implementation, and maintenance of the City’s corporate records management program and related policies and procedures. This position coordinates the day-to-day records management activities, participates in corporate records projects and training, and works closely with departments to ensure compliance with recordkeeping policies and procedures.
KEY DUTIES
Develop, implement, and monitor records management policies and procedures for the classification, storage, retrieval, retention, and disposition of records in compliance with legal requirements and City policies.
Establish and maintain systems to ensure that records in both physical and digital formats are managed throughout their lifecycle, according to professional standards and best practices.
Survey and inventory City records. In collaboration with departmental stakeholders, analyze departmental functions, activities, workflows, and records requirements, recommending appropriate classification and supporting development of retention schedules.
Provide subject matter expertise and guidance in the development and maintenance of the City’s Electronic Document and Records Management Systems (EDRMS). Coordinate the configuration of the corporate file plan, metadata, and retention policies and labels.
Manage offsite records services for City departments, facilitating file transfer, storage, and retrieval of City records.
Coordinate the secure destruction of records in accordance with established retention schedules and legal requirements.
Act as a corporate liaison, providing information, advice, assistance, and guidance to City staff on records management policies, procedures, and compliance.
Provide training and support to employees on records management best practices, policies, and systems.
Support the transfer of City records to the Archives for long-term preservation and access.
Track, analyze and disseminate statistical information and prepare reports as required.
Enter data into record-keeping systems, ensuring accuracy and completeness and making necessary revisions and modifications as required.
Collaborate with cross-functional teams to develop and improve information governance practices, including data protection and accessibility.
Perform related duties where qualified.
INDEPENDENCE
Work is generated by records management objectives, departmental workplans, operational demands or is assigned by Supervisor.
Work is reviewed through discussions with Supervisor.
Issues such as the destruction of records are referred to Supervisor.
WORKING CONDITIONS
Physical Effort:
Sit with arms unsupported while keyboarding. (occasional)
Lift and carry heavy materials.…
Title: City of Victoria – Records Coordinator (Closes Feb 15/2024
Company: ARMA Vancouver Island
Location: Fredericton, Canada
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