Overview
Clerical Officer Jobs in Antrim, Northern Ireland, UK at Hays Business Support
Your new company
If you want to know about the requirements for this role, read on for all the relevant information.
Hays are partnering with the Northern Ireland Assembly to recruit a Clerical Officer on a temporary full-time basis.
Your new role
Providing high
quality customer service
to a
diverse
range of customers, both internal and external.
Providing accurate information in a professional and helpful manner by referring to organisational policies and procedures.
Providing high quality and timely administrative support where required, for example filing and photocopying, diary management etc.
Inputting data and maintaining a range of databases, spreadsheets and electronic filing systems to aid the storage and retrieval of electronic documents.
Recording and distribution of correspondence, emails, incoming mail / post, monitoring and managing electronic mailboxes and dealing with routine correspondence accurately and promptly and forwarding to relevant staff as appropriate.
Organising and providing support to meetings, events and visits including issuing papers, ordering hospitality, meeting and greeting external visitors and officials, and responding to any housekeeping queries that they may have e.g. the format of the meeting.
Recording information to support the production of minutes and draft minutes e.g. timings of each agenda item and attendance of witnesses.
Effectively using Microsoft Office and bespoke internal Assembly software systems and databases to prepare documents.
Checking and processing invoices for payment through an electronic payment system.
What you’ll need to succeed
2 GCE ‘A’ Level grade A*-C in separate subjects & 5 GCSEs Grade A*-C including English language and Mathematics AND
At least 2 years’ experience in an administrative role of
Using effective oral and written skills to communicate effectively with a
diverse
range of people at all levels, including team members, the public, customers and managers
Organising workload and giving
attention to detail
to produce accurate, high-quality work to deadlines
Effectively using Microsoft Office to prepare documents and respond to correspondence
ORAt least 4 years’ experience in an administrative role from A to C
What you’ll get in return
£14.56 per hour
Temporary for 3 months with possible extension
Immediate start
East Belfast location
Weekly timesheets
What you need to do now
If you’re interested in this role, click ‘
apply now
‘ to forward an
up-to-date
copy of your CV, or call us now.
If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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Title: Clerical Officer
Company: Hays Business Support
Location: Antrim, Northern Ireland, UK
Category: Administrative/Clerical (Clerical, Office Administrator/ Coordinator, Admin Assistant, Data Entry)
