Overview
Construction Project Administrative Assistant Jobs in Austin, Texas, USA at ZipRecruiter
Job Summary:
A fast-growing General Contractor and Commercial Real Estate Developer is seeking a Project Admin Assistant to work in our Austin office. Candidates should be a team player and have the ability to work in a fast-paced environment that requires proactive, complex problem-solving, excellent decision-making, and top-notch time management.
Responsibilities:
Must possess the ability to resolve issues and/or assignments that demonstrate initiative, diplomacy, and judgment in their handling.
Must be willing to reach out with questions to complete tasks efficiently, timely, and often using past examples as a start.
Provide administrative support to the construction management staff and owners.
Strong command of grammar and punctuation while editing documents such as letters, memos, meeting minutes, and spreadsheets to ensure composition, contextual accuracy, and layout.
Knowledge of construction job cost accounting is a must.
Collect and maintain Subcontractor required documentation.
Understanding of Lien Waivers, Texas Lien Law, and Pay Day Law.
Organization and maintaining of lien waivers and other sub documents.
Verify supporting documentation for daily invoice processing, including reviewing invoices for accuracy, appropriate approval, and general ledger/cost coding.
Administrative Duties – including but not limited to: scanning, filing, taking calls, assisting.
In other departments:
Assist and complete small projects given and help with directed process improvements.
Maintain and submit credit applications.
Assist project team with job-related duties as needed – permits, submittals, etc.
Assist with event planning, research, purchasing, and offsite setup and coordination.
Qualifications:
High school diploma or equivalent required.
2 years plus of relevant work experience.
Strong organizational skills and attention to detail.
Proficient in Microsoft Office, Dropbox, email, etc.
Excellent verbal and written communication skills.
Ability to multitask and prioritize tasks effectively.
Professional demeanor and positive attitude.
Ability to work independently and as part of a team.
Must be reliable, punctual, and have a strong work ethic and be able to work with minimal supervision.
Location: North Austin, 78731
Pay: $25.00/hr
Schedule: Monday
– Friday 8:00 am – 5:00 pm (flexible on hours)
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Title: Construction Project Administrative Assistant
Company: ZipRecruiter
Location: Austin, Texas, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Data Entry)
