Overview
Contract Admin (9 months) Jobs in Singapore, Singapore at EPOS
Title: Contract Admin (9 months)
Company: EPOS
Location: Singapore, Singapore
Contractual Administration [9 months contract]
Key Responsibilities2. Documentation & General Administration 3. Internal Communications & Workplace Culture4. Facilities & Workspace Management
- Onboarding & Asset Management
- Asset Procurement & Issuance: Manage the end-to-end lifecycle including ordering, stock tracking, preparation, and distribution of company assets, corporate apparel, and new-hire onboarding kits (laptops, mobile phones, SIM cards, EZ-Link cards, company t-shirts, and staff name cards).
- Tech & Account Setup: Assist with basic laptop deployment and user account preparation for all incoming team members
- Data Maintenance: Maintain and update internal company records, trackers, and databases with high accuracy
- Company Correspondence: Assist in generating and drafting official company letters and documentation, such as employment confirmations, resignation acknowledgments, and other corporate correspondence
- General Admin: Support the team with ad-hoc projects, administrative duties, and paperwork as required
- Internal Communications: Assist in crafting internal communications to keep employees informed, engaged, and excited about company events and initiatives
- Events & Welfare: Support the planning and execution of staff engagement activities, welfare initiatives, and company events
- Workspace & Seating Coordination: Coordinate, maintain, and update office seating arrangements and layouts to ensure optimal space utilization and workspace readiness for new hires
- Office Supplies & Equipment: Monitor printer functionality, manage printer maintenance, and proactively order printer paper and essential office supplies
- Facilities Management: Serve as the primary point of contact for office vendors (e.g., water supply, lighting, air conditioning maintenance)
- Office Operations: Ensure the workplace remains fully functional, tidy, and well-stocked
Requirements
Requirements & Qualifications
- Experience: Proven experience in an administrative, office management, or operations support role
- Tech Savviness: Comfortable with basic IT troubleshooting, account creation, and tech setup.
- Organization Skills: Exceptional multitasking abilities with a knack for keeping databases, office supplies, and physical inventory (like tech and apparel) organized
- Communication: Strong written and verbal communication skills and coordinating with external vendors
- Attitude: A positive, collaborative mindset with a proactive, self-starter approach to problem-solving
