Overview
Corporate Legal Assistant Jobs in Vancouver, British Columbia, Canada at Robert Half
We are currently seeking a highly organized and driven Corporate Legal Administrative Assistant for one of our Downtown Vancouver clients to provide key support to a group of 2–3 Corporate Lawyers. This role offers a unique opportunity to be involved in both practice management and transactional work while contributing to the success of a dynamic legal team.
About the Role
As a Legal Administrative Assistant, you will be an essential part of our Corporate practice, supporting lawyers through efficient administrative and transactional assistance. The ideal candidate thrives in a high-achieving, fast-moving environment and is passionate about delivering top-tier legal administrative support.
Key Responsibilities:
Practice Management
Open and close legal files, including KYC and Source of Money forms
Prepare and manage expense reports, trust paperwork, and incoming/outgoing correspondence
Maintain calendars, meeting schedules, and bring-forward systems
Answer phone calls and respond to email inquiries
Communicate with clients professionally and confidentially
Transactional Support
Draft, edit, and format correspondence, agreements, and forms
Coordinate execution and collation of transaction documents
Manage closing documentation and create digital closing books
Conduct searches via BC Online and LTSA
Billing
Prepare WIP reports, pre-bills, and invoices; review for accuracy
Distribute bills to clients and manage follow-up on outstanding balances
Handle trust paperwork related to billing
General Support
Provide back-up support to other Legal Assistants and Reception as needed
Assist with coverage during absences or high-volume periods
Ideal Candidate Qualifications
Legal Administrative Assistant Certificate from an accredited program
Minimum 2 years’ experience in a similar role (5+ years preferred)
Previous experience in Business Law highly desirable
Proficiency with Microsoft Office Suite, Adobe, Workshare Compare, PC Law, iManage, BC Online, Docu Sign, MyLTSA, and Alf considered a strong asset
Exceptional attention to detail and formatting skills
Highly organized with the ability to multitask and prioritize deadlines
Tactful and professional communication skills, both written and verbal
Strong team player with a collaborative and proactive approach
Committed to high-quality work and excellent client service
Title: Corporate Legal Assistant
Company: Robert Half
Location: Vancouver, British Columbia, Canada
Category: Administrative/Clerical (Legal Secretary), Law/Legal (Legal Secretary)
