Overview
Corporate Office Administrator Jobs in Newton, Massachusetts, USA at Henley Enterprises
Henley Enterprises, Inc. (and our associated entities) is a privately-owned Franchisee of Valvoline Instant Oil Change (VIOC) currently operating over 260 VIOC locations in Massachusetts, New Hampshire, Rhode Island, Maryland, Virginia, Delaware, Florida, California and Louisiana. The Company has grown rapidly and is projecting continued growth moving forward.
POSITION SUMMARY:
This is a full-time non-exempt, hourly office position. This position works from the Company’s main corporate office in Newton Highlands, MA and reports to theAccounts PayableManager. This position will maintain office efficiencies by assisting home and area office departments in various tasks and projects. Key requirements include the ability to work independently, take initiative as an individual contributor and be an effective team participant.
This position pays $25 – $27 per hour based on experience.
ESSENTIAL JOB FUNCTIONS INCLUDE BUT ARE NOT LIMITED TO:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Coordinate performance of office service providers such as Janitorial, Office Equipment, Delivery services and Maintenance providers, ensuring a safe and cleanwork environment.
Manage office-related communications utilizing intercompany website, Outlook and other tools. Communications will include, but not be limited to, office events and Company news.
Track, maintain and order office supplies to ensure supplies are available as needed.
Analyze office policies, procedures and system processes driving for efficiencies and eliminating redundancy.
Handle sensitive and/or confidential documents and information.
Process high volumes of incoming and outgoing mail – with emphasis on analyzing best service provider.
Provide support to team members and management, including handling correspondence and scheduling meetings.
Reception coverage, including managing multiple phone lines and visitor check in, conference room scheduling, setup and food/beverage service.
Plan and coordinate office events and parties as necessary.
Facilitate travel arrangements for theleadershipteam as needed.
Plan and coordinate meetings and regional activities for theleadershipteam.
Bind, cut, laminate and/or assemble copy jobs as necessary.
Other light office duty work within the Accounting/Finance and corporate office departments.
Complete additional projects as assigned.
QUALIFICATIONS:
Skills and Competencies
Excellent verbal and writtencommunication skills
Proficiency in Microsoft Office Professional applications with focus on Outlook, Excel, Word, and Access
Attention to detailwith emphasis on accuracy and quality
Customer focused approach, internal and external
Strong work ethic, with apositive attitudeand high level ofprofessionalism
Ability to read and react to the office environment in a positive manner
Ability to work in afast-paced,team environment
Experience with Microsoft SharePoint and/or Project timeline software is a plus
Education and Experience
High School or GED degree
Minimum of 2 years in an office administrative position
ENVIRONMENT & PHYSICAL REQUIREMENTS
90% of work in a climate-controlled internal office environment working under normal office conditions.
While performing the duties of this job, the employee is regularly required to sit, stand, walk, use hands and fingers to feel and handle, reach with arms and hands, ta…
Title: Corporate Office Administrator
Company: Henley Enterprises
Location: Newton, Massachusetts, USA
Category: Administrative/Clerical, Customer Service/HelpDesk
