Overview
Creative Admin Jobs in Ho Chi Minh City, Vietnam at Ginkgo T-Shirts
Title: Creative Admin
Company: Ginkgo T-Shirts
Location: Ho Chi Minh City, Vietnam
JOB PURPOSE
- Quickly learn and effectively operate internal procedures of the creative department, providing comprehensive support in administration, documentation, and sample management (fashion, accessories, printing, stationery, objects),
- Enhance operational efficiency
- Communicate with suppliers to process orders, monitor production, delivery, and payment documentation; coordinate with departments to ensure schedules and accounts payable.
- Manage and store order, contract, and payment documents fully and accurately.
Key Duties
Learn and operate the Design department’s internal procedures:
– Understand processes for handling requests related to samples, materials, and documents.
– Assist in updating and standardizing internal administrative templates.
Manage design samples:
– Receive, store, and document sample conditions (fashion, printing, supplies).
– Organize samples systematically for easy retrieval.
– Handle sample handovers and store related records.
Manage administrative documents for Design:
– Store documents, requests, and meeting minutes related to team activities.
– Track sample handovers and acknowledgments.
Support supplier coordination:
– Receive order requests from Design.
– Contact suppliers and place orders as directed.
– Monitor supplier production and delivery schedules.
– Collect and verify shipping and payment documentation.
– Work with Accounting to track and reconcile supplier accounts.
Support internal coordination:
– Coordinate with Warehouse, Accounting, and Operations to ensure timely sample flow.
– Remind team of tasks related to samples and paperwork.
Other support tasks as assigned by Department Head or Management:
– Handle sample sending and receiving with partners and suppliers.
