Overview
Data Administration Agent Jobs in Parañaque, National Capital Region, Philippines at Ateneo de Manila University
Title: Data Administration Agent
Company: Ateneo de Manila University
Location: Parañaque, National Capital Region, Philippines
- Prepare shipment records (or files) for customs clearance entry by ensuring that the information available in the shipment record reflects the available data to DHL (in DHL systems, including CIA images, and Customer Database Records).
- Assist with general administrative duties related to customs clearance such as the printing, collation, distribution and filing of customs clearance-related documentation.
- Assist in preparing, printing, collating, and distributing customs documents for clearance processing
- Support BTO shipment documentation and coordinate handover to brokers
- Validate and correct shipment data to ensure compliance with regulatory formats and requirements
- Verify shipment details against commercial documents and customer instructions
- Ensure accurate recording of multi-commodity shipments
- Create shipment records/files for missing or over-landed shipments using available documents
- Assign and distribute shipment records to appropriate teams for clearance processing
- Escalate incomplete or special-case shipments to Clearance Support Group for resolution
- Perform filing and archiving of cleared shipment documents
- Coordinate with internal departments (NCG, warehouse, accounting) and external agencies (Customs)
- Provide administrative and operational support as required by supervisors
- Demonstrate ability to influence processes and support decision-making despite no direct authority
Minimum Qualifications
- Proficient in MS Office (Word, Excel, PowerPoint)
- Strong English communication skills (spoken and written)
- Excellent analytical and problem-solving abilities
- Strong planning, organizing, and time management skills
- Ability to make sound decisions under pressure and uncertainty
- Highly results-oriented with focus on achieving targets
- Works effectively in a team environment and supports team objectives
- Demonstrates strong accountability, integrity, and professionalism
- Clear, concise, and adaptable communication skills
- Maintains composure and performance under pressure
- Bachelors Degree in Customs Administration or equivalent
