Overview
Data Administrator Jobs in Aberdeen, Scotland, United Kingdom at OPITO
Title: Data Administrator
Company: OPITO
Location: Aberdeen, Scotland, United Kingdom
OUR MISSION
OPITO is committed to strategic growth and diversification, aiming to increase global adoption of its products and services to ensure continued provision of expertise and solutions to elevate safety, skills and competence across a global workforce in safety critical industries. Through technology and innovation, the organisation will develop pioneering solutions that leverage cutting-edge advancements. A focus on data-driven intelligence will enable OPITO to harness insights into global workforce and safety trends, ensuring informed decision-making. In alignment with social value principles and the UN Sustainable Development Goals, OPITO will enhance educational opportunities, promote inclusive career pathways, support economic growth, and drive industry innovation and infrastructure. Lastly, through business effectiveness, OPITO will implement targeted and measurable continuous improvement initiatives, ensuring operational excellence across all aspects of its operations.
Company Overview
Operating for over 50 years, OPITO is an industry-owned organisation, with regional centres of excellence in five key regions – UK and Europe, Middle East and Africa, Asia Pacific, the Americas and Brazil – OPITO drives safety and competency improvements across a diverse range of industries.
We drive consistency and safety compliance across global standards and qualifications, creating workforce development solutions. OPITO is a global leader in workforce safety, leading the skills focused dialogue with international governments as our industry prepares to meet Net Zero targets.
Each year, more than 500,000 people are trained to OPITO standards through one of over 240 OPITO approved centres operating across 50 countries globally.
OUR VALUES
At OPITO, we are committed to fostering an inclusive, dynamic, and engaging workplace where individuals can bring their authentic selves to work. We value diversity, collaboration, and a spirited approach to our mission, believing that a strong team is built on mutual respect, passion, and a shared commitment to excellence.
Guided by our core values, we are steadfast in our commitment to:
- Integrity – Acting with honesty and responsibility in all that we do
- Collaboration – Working together to achieve common goals and drive success
- Adaptability – Embracing change to stay ahead in a dynamic environment
- Care – Prioritising the well-being and growth of our team, partners, and industry
At OPITO, we don’t just talk about our values—we live by them, creating a workplace where passion, resilience, and a positive mindset thrive.
Job Purpose
As a Data Administrator, working as part of the Data Management Team, you will support the accurate input, maintaining and managing of data within the Vantage and HUB reporting system. You will play a key role in ensuring data integrity, consistency, and timely updates in line with OPITO processes.
Role Responsibilities
Your responsibilities may include but not limited to:
- Carrying out admin tasks in the Merge section, including reviewing records in line with established processes
- Processing a high volume of Vantage corrections, ensuring data is accurately updated in line with established processes
- Updating learner information in HUB / Vantage (e.g. dates of birth, name changes) following standard established processes
- Checking and correcting errors from HUB / Vantage in line with established processes
- Providing general administrative support to the Data Management Team as required
- Completing other routine administrative tasks appropriate to the role
Health & Safety / Quality Assurance
Main functions may include some or all of the following:
- Complying with relevant Company Health and Safety policies and procedures
- Managing and maintaining controlled documents relating to Industry Standards
- Ensuring all Standards related processes and procedures are complied with at all times
- Contributing to the annual review of Standards ISO related processes and procedures
Essential
Knowledge, Skills and Abilities – Essential vs Desirable
- Works on own initiative
- Effective communication skills
- Flexible and adaptable
- Able to work under pressure and to deadlines
- Management of large volumes of continuously refreshed data
- A background in high volume data electronic data management / databases desirable
- Good customer care skills
- Accuracy and attention to detail
- Good computer and keyboard skills
Desirable
- Knowledge of Vantage Central Register database / HUB although not essential as training will be provided
Compliance
OPITO have a number of policies and guidance documents available to all staff (such as Bribery & Corruption and Conflict of Interest) which provides guidance and confidence to all of our team in their day-to-day roles as well as helping them to comply with the relevant laws and best practice at all times. All employees are reasonably expected to familiarise themselves with, and understand/comply with, at all times, these requirements.
General
Main functions may include some or all of the following:
- General business support duties
- Undertakes special projects and fulfils other duties as may reasonably be required by the company, in line with the incumbent’s skills, knowledge, abilities and personal development opportunities
