Overview
Department Coordinator Jobs in Singapore, Singapore at Aerospec Supplies Pte Ltd
Title: Department Coordinator
Company: Aerospec Supplies Pte Ltd
Location: Singapore, Singapore
Work Location: Bedok (6 mins from Bedok MRT Station)
Working hour/Day : 8am to 5pm, Mon to Fri
(Air-conditioned environment)
Administrative
- Support repair operations through structured administrative execution, coordination, and communication to improve workflow efficiency.
- Handle administrative tasks including procurement requests, online purchasing, documentation control, record keeping, and mail/package coordination.
- Coordinate operational logistics and daily activities supporting departmental initiatives.
- Organise and manage meetings by scheduling, room setup, and active engagement with attendees to maximise attendance and effectiveness.
- Liaise with external parties for meeting coordination and operational communication.
- Maintain accurate visitor access records and ensure compliance with administrative requirements.
- Provide ad-hoc administrative and logistical support to the department, including inter-departmental document delivery and errands.
Project Related Activities
- Perform non-technical research and other related tasks in support of the team.
- Follow-up on assigned action items to ensure completion.
Reporting/Documentation Related Activities
- Prepare and update a variety of periodic and special documents and reports.
Proofread documents for accuracy, completeness, compliance with departmental policies, formatting, and correct English usage, including grammar, punctuation, and spelling.
Knowledge/Skill requirements
- Effective written and verbal communication skills; able to work with internal and external stakeholders at all levels.
- Strong organizational, multitasking, and time-management abilities.
- Demonstrated professionalism with the ability to handle confidential information discreetly.
- Ability to analyze issues, follow procedures, and support problem resolution.
- Capable of performing routine administrative tasks with guidance and established instructions.
