Overview
Department Coordinator Jobs in Chicago, Illinois, USA at University of Chicago (UC)
Location:
Chicago, IL
Job Description:
Assist the Director of Faculty and Student Affairs in the general administration of the Department keeping them informed of pending projects and deadlines.
Provide administrative support for faculty-led committees and the development and documentation of departmental rules, policies, and procedures.
Coordinate scheduling of departmental meetings and retreats.
Create and maintain an organized file/record storage protocol to promote institutional knowledge and enable efficient access for faculty and staff.
Prepare agenda and materials for departmental faculty meetings, in consultation with the Chair.
Manage departmental operations including tasks such as room reservation requests, ordering of supplies, maintenance requests, etc.
Process faculty leave-of-absences.
Coordinate faculty office allocation and moves.
Provide A/V support for instructors using the RDI seminar.
Use University systems (e.g. ePayment, GEMS, eLedgers, Buysite) to initiate financial transactions (procurement, processing reimbursements, honoraria, and prizes/stipends, reconciling departmental GEMS receipts/reports).
Implement and manage event planning and day-of logistics for student-facing programming to promote the department’s curricular and co-curricular programs, including open-houses, student recruiting, new-student orientation, and study breaks.
Coordinate selection process for departmental student awards and process stipends.
Research and propose new student-facing events.
Prepare communications and events to increase awareness of Department’s academic programs.
Prepare departmental newsletters and announcements to share events, programming and news with relevant constituents.
Manage departmental listservs.
Maintain and update departmental website and social media accounts, posting to accounts and responding to messages.
Create and distribute flyers for departmental events and programs.
Maintain department’s calendar and shared accounts (e.g. Zoom, social media, Eventbrite, etc).
Manage logistics for academic events such as lectures, campus visits for job candidates, and conferences.
Coordinate all pre-event arrangements, including event schedules, publicity, event venues, travel and lodging for guests, catering, and supplies.
Provide day-of support, including set-up/clean-up, check-in, standard audio-visual needs.
Supports the delivery of services to program participants and/or beneficiaries.
May interact with faculty, researchers and staff for committee work or information.
Performs other related work as needed.
Application Documents
Resume (required)
Cover letter (required)
References (3)(required)
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Title: Department Coordinator
Company: University of Chicago (UC)
Location: Chicago, Illinois, USA
Category: Administrative/Clerical (Healthcare Administration, Education Administration), Education / Teaching (Education Administration)
